Executive Assistant and Administrator

The ideal candidate will have a passion for working with children and a background in school or camp administration. The Administrator will be responsible for making sure all our paperwork are in place fo rour students and teachers, virtual filing, working on schedules and ensuring the safety of all students. The successful candidate will have excellent organizational skills, and strong communication abilities. We are looking for a member whose legendary attention to detail and commitment to phenomenal service comes naturally. TMS is looking for a bright, enthusiastic, dedicated administrator who resides in Marin county. This position is ideal for someone who handles responsibility well, wants autonomy, and is a self-starter. We are seeking a compassionate and experienced Administrator to join our team at the Terra Schools. You will play a critical role in creating a positive, emotionally safe, and enriching environment for our students. We are a multilingual private school and camp program that combines small class sizes, whole-child development, and nature-based learning. We have two locations for camp. Terra Marin is located in Mill Valley, 10 minutes north of the Golden Gate Bridge. Terra San Francisco is located in the Outer Richmond District of San Francisco, just south of the Golden Gate Bridge. During outdoor Earth Education days, we visit nearby scenic green spaces. If the outdoor location is more than walking distance from the school, we provide a shuttle for both students and teachers. Our work environment includes: Growth opportunities International workforce Job Responsibilities: Oversee the proper keeping of student confidentiality, emergency records, and procedures Establish positive rapport with students, parents, and staff via emails Communicate community events and reminders to families Manage email and voicemail inboxes from vendors, including responding to emails/calls professionally and promptly Represent the school well as you are often the first impression in communication with the public Support admissions office when needed Support Staff Scheduling and arrange for substitute teachers when needed Partner with cross-functional teams on conference room scheduling, team meetings, event planning, and office logistics, including welcome and setup of new employees Exec. support responsibilities, including managing schedules, coordinating external meetings, planning and coordinating travel arrangements What’s Unique About Us Language Immersion. We believe young children are capable of learning a second and/or third language. Bilingualism & trilingualism also helps them develop empathy and cognitive skills, as well as an appreciation for diversity. Reggio Emilia-inspired. Our children are center stage. Their interests and passions drive the topics discussed in class, while teachers facilitate their cognitive, social, and emotional skill acquisition. Nature-based Learning. At least once a week, children explore the outdoors through both open-ended and guided play to cultivate their sense of wonder and curiosity. Why work with us Small Class Sizes & Ratios: We offer ratios that are smaller than those found in traditional camps and childcare centers (up to 8:1 student-teacher ratio). This fosters stronger and more intimate connections with children, families, and fellow educators. Holistic Child Development: Our project-based, Reggio-inspired curriculum, outdoor classroom, and social and emotional learning curriculum are centered around nurturing the multiple intelligences of each child. Diverse & Inclusive Community : Learn from a diverse and inclusive group of fellow educators, students, and families who value kindness. Over half of teachers and students are multi-ethnic, a third of families receive scholarships, and a third have lived abroad. Perks & Benefits Federal holidays and other vacations totaling 5 weeks off per year. Opportunity for professional growth Apply today Join the Terra Schools as an Administrator and make a difference in the lives of our students. Apply today to be part of our collaborative, diverse, and innovative team. Please note that the job description and requirements outlined above are subject to change as per the organization's needs and policies.