Executive Assistant

At Our Future Health, we're looking for an Executive Assistant to join our team and provide high-impact support to our Chief Scientific Officer and members of our Executive Leadership Team. We're looking for someone who thrives in a fast-moving environment, anticipates needs before they arise, and builds strong relationships across the organisation. You'll be a trusted partner to senior leaders, helping them stay focused on delivering our ambitious mission while ensuring the smooth day-to-day running of executive operations. You'll manage complex diaries and inboxes, coordinate travel, prepare briefings and meeting materials, engage with senior stakeholders, and ensure important actions are followed through to completion. Working as part of a small, supportive EA team, you'll play a key role in enabling our executives to operate effectively while contributing to the smooth running of the wider organisation. This is an exciting opportunity for someone who enjoys variety, takes ownership, and is motivated by making a meaningful impact through exceptional support. Your duties will include: Providing proactive diary and inbox management for Executive Leadership Team members, ensuring priorities are managed effectively Drafting and responding to correspondence on behalf of executives where appropriate Preparing meeting papers, briefings, speaking notes and follow-up documentation Tracking actions arising from key meetings and supporting timely delivery of next steps Coordinating complex travel arrangements and managing associated expenses Acting as a key point of contact for executives, building strong relationships with internal and external stakeholders Supporting the planning and delivery of organisational events, leadership meetings and company-wide activities Working closely with the Governance team to support Board and committee activity as required Providing support to the wider Senior Leadership Team when needed Collaborating with the EA team to ensure seamless executive support across the organisation Supporting day-to-day office operations, including liaising with building management and suppliers Coordinating larger meetings and events, including venue management, logistics, catering and guest communications Handling sensitive organisational, governance, commercial and people-related information with absolute discretion and professionalism Experience supporting Directors or Executive-level leaders; experience supporting C-suite executives is highly desirable. Bonus points if you've worked in health research or a fast paced scale up. Strong proficiency in Microsoft Office and digital collaboration tools Experience organising large meetings, events and executive-level engagements Excellent stakeholder management skills, including handling confidential information appropriately Outstanding organisational, planning and time-management capabilities Confidence in making decisions independently and knowing when to escalate issues Highly proactive and forward-thinking, anticipating needs before they arise Collaborative and approachable, building trusted relationships across all levels of the organisation Calm, resilient and adaptable when priorities change Detail-oriented, with a commitment to delivering high-quality work Closing date for applications: 9am, 17th June. Salary: £50,000. Generous Pension Scheme – We invest in your future with employer contributions of up to 12%. 30 Days Holiday pro rata + Bank Holidays – Enjoy a generous holiday allowance with the flexibility to take bank holidays when it suits you. Enhanced Parental Leave – Supporting you during life’s biggest moments. Cycle to Work Scheme – Save 25-39% on a new bike and accessories through salary sacrifice. Home & Tech Savings – Get up to 8% off on IKEA and Currys products, spreading the cost over 12 months through salary sacrifice £1,000 Employee Referral Bonus – Know someone amazing? Get rewarded for bringing them on board! Wellbeing Support – Access to Mental Health First Aiders, plus 24/7 online GP services and an Employee Assistance Programme for you and your family. A Great Place to Work – We have a lovely Central London office in Holborn, and offer flexible and remote working arrangements. At Our Future Health, we recognise the importance of having a diverse workforce and ensuring that all candidates, regardless of their background, have equitable access to our application process. We proactively encourage applicants who identify as having a disability, neurodiversity, or long-term health conditions to let us know if they require any reasonable adjustments as part of their application process. If you do require any reasonable adjustments, please email us at [email protected]