Looking for Philippines-based candidates
Job Role:
Executive Assistant
Compensation range:
$1,500 AUD - $2,500 AUD / Monthly
Engagement type:
Independent Contractor Agreement
Work Schedule:
This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.
Who We Are:
At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.
Who The Client Is:
A service-focused climate control business specialising in residential and light commercial heating, cooling, and ventilation solutions. The team manages everything from consultation through to installation and ongoing maintenance, with a strong emphasis on clear communication, honest recommendations, and reliable workmanship.
Role Overview:
We are looking for a high-trust Executive Assistant to support the Director across email management, calendar coordination, reporting, and operational administration. In this role, you’ll act as the connective layer of a fast-moving business—keeping priorities organised, surfacing what matters, and proactively managing tasks before they escalate.
The ideal candidate is experienced, highly autonomous, and confident learning new systems quickly. This is a hands-on position where you’ll be expected to take ownership from day one, with scope to expand responsibilities as you grow in the role.
Key Responsibilities:
Monitor, triage, and manage the Director’s inbox — prioritising urgent matters and drafting responses where appropriate
Manage calendar scheduling, including internal coordination and external client meetings
Coordinate meeting preparation, agendas, and follow-ups to ensure actions are completed
Own and maintain the job management system (ServiceTitan), including workflow tracking, job status visibility, and system hygiene
Build and maintain dashboards and reporting that give the Director clear operational insight without manual checking
Proactively identify gaps in processes, system usage, and reporting — and recommend improvements
Support rollout and day-to-day use of Slack across the business
Provide general administrative support across Microsoft 365
Assist with bookkeeping and administration in Xero, including monitoring debt collection activities as a key initial responsibility to ensure workload coverage alongside broader support tasks.
Required Skills and Qualifications:
Minimum 3+ years’ experience in an Executive Assistant, Operations, or Senior Administrative role
Strong experience working with ServiceTitan (standout advantage — especially if used in Australian trades or field service environments)
Experience supporting bookkeeping tasks, including monitoring debt collection and follow-ups
Demonstrated experience owning reporting, dashboards, or operational visibility in a previous role — not just admin execution, but insight generation
Strong proficiency across Microsoft 365 (especially Outlook and Excel)
Experience with Slack or ability to adopt new tools quickly
Experience with Xero is a bonus, not required
Excellent written and verbal communication skills
Highly organised, detail-oriented, and calm under pressure
Self-starter who takes ownership, works proactively, and sees what’s needed without being told
Comfortable working in ambiguity and creating structure in fast-moving environments
Strong systems thinker who goes beyond task execution to improve processes
Work Arrangement & Expectations:
This is a remote role that will be set up as an independent contractor engagement.
To ensure alignment and transparency, successful candidates will be expected to:
Disclose any existing ongoing roles or client work
Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)