Event Production Project Coordinator

About us: The Collective is a niche agency within an agency (BCD M&E) driven to design and produce creative end to end experiences that inspire results. We are powered by our outstanding local talent who can deliver global reach when it comes to inspiring experiences for our clients. The Collective team are hybrid based, across our Derby, Milton Keynes and Fleet offices. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table. We believe in pushing boundaries; we don’t just embrace change, we instigate it. Our creativity, passion and inspiring ideas are what make us stand out. Do you dare to be different? If so, then we could be the place for you. We can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. See what life is about at BCD M&E, The Collective at https://bcdme.com/what-we-do/the-collective/ a nd our YouTube channel https://lnkd.in/gCtyfpt About the role: We’re looking for a highly organised, detail-loving Project Coordinator to join our Production Team and help bring ambitious events to life across the globe. From high-profile brand experiences to complex multi-market productions, you’ll be right at the heart of the action—supporting the delivery at every stage of the project lifecycle. This role is ideal for someone with proven experience who thrives in a fast-paced environment and brings structure and clarity to complex, fast-moving projects. You’ll be confident working independently with minimal guidance, proactively taking ownership of key tasks and using your initiative to keep projects moving and support the wider team. If you’re someone who enjoys making things happen and reducing pressure on those around you, this could be the perfect next step in your event production career. Sound like you? Read on! As a Production Project Coordinator, you will: Support the delivery team across projects of all sizes (live, virtual & hybrid) - from pitch through to delivery Take ownership of key coordination responsibilities, proactively identifying next steps, risks, and opportunities to keep projects progressing with minimal oversight Create clear, structured meeting agendas and capturing concise notes and actions Keep projects moving by tracking timelines, deliverables, and dependencies Research and sourcing suppliers globally Assist with supplier outreach and helping negotiate competitive rates Support budget management, including tracking costs and maintaining financial accuracy within our financial system You’re Good At: Supporting the project team to help meet agreed commercial targets Preparing key project documentation, such as briefing packs, our internal working docs – playbook and matrix, among others Being a calm, solutions-focused presence onsite, proactively identifying and resolving issues while taking initiative without the need for constant direction Working with the Production Support team to find the most suitable travel solutions. Building strong, collaborative, open relationships with colleagues, clients, and suppliers Creating clear, well-structured presentations (including PowerPoint), tailored to support internal planning and client communication You’ll Bring: Previous experience in an events agency Exceptional organisational skills and attention to detail, confident communicator—clear, professional, and proactive Able to juggle multiple projects and deadlines and comfortable working with budgets and numbers Naturally resourceful and solutions-oriented Our Benefits for this role: Birthday day off 25 days holiday plus bank holidays Holiday Purchase Scheme - allowing up to 5 additional holidays days Life Assurance x2 your annual salary Discounted rates on Hotels & Travel Gym & Fitness Discounts Private Healthcare Pension Scheme Company Sick pay Lifestyle Benefits You should know: This role will involve international travel and occasional extended periods working away from home, depending on project requirements This is a hybrid based role in either the Derby or Milton Keynes office Our standard working hours are 9am – 5:30pm with an hour break You must have the right to work in the UK How to apply: Click apply now to be considered THE PERKS Flexible Working We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best. Room to Grow Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow. Everyone has a voice We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected. Make your move The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move. We’ve got you covered Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program. We’re positive. You’ll love it. It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways. #LI-MB1 #LI-EM1 #LI-LZ1 #LI-KW1 #LI-Remote #LI-Hybrid #LI-Onsite