About the Role:
We are seeking a highly organized and detail-oriented
Event Coordinator
to join our team. In this role, you will be responsible for managing and coordinating various aspects of client events, ensuring seamless execution and high-quality deliverables. The ideal candidate is proactive, tech-savvy, and has excellent communication skills. You will work closely with internal teams and clients to ensure all event-related tasks are completed efficiently and to the highest standards.
This is a 100% Remote work
Night Shift- EST
$6/hr
Full time
Key Responsibilities:
Daily Tasks:
Account Management:
Log in to and manage multiple accounts, including Slack, Asana, Gmail, and Google Drive.
Monitor and respond to emails across 15+ client inboxes within 24 hours (preferably within 3 hours).
Event Coordination:
Prepare and send daily outgoing emails, including registration updates and event reminders.
Update client event campaigns with event details, client SOP information, and upcoming meeting notes.
Review events happening 30, 60, and 90 days out, as well as active and pending events.
Complete event masters for all assigned clients' upcoming events.
Quality Control:
Review all client event websites, microsites, forms, and mobile views for accuracy.
Ensure event details match the event master, including company name, event name, dates, times, location, and branding.
Verify spelling, grammar, and links on all deliverables.
Test registration forms, ensuring required fields (name, email, company, phone number) are included.
Team Collaboration:
Coordinate with project managers, sales teams, and HR to ensure smooth event execution.
Attend client meetings, take detailed minutes, and follow up on action items.
Assign tasks in Asana and ensure all tasks are completed on time.
File Organization:
Organize Google Drive files for each client and event, applying naming standards consistently.
Save and link invitation files (PDF and PNG) in the event master.
Qualifications:
Experience:
2+ years of experience in event coordination, project management, or a similar role.
Skills:
Proficiency in Slack, Asana, Gmail, Google Drive, Wix, Canva, Zoom, and Slicktext is a plus.
Strong organizational and time-management skills.
Excellent written and verbal communication abilities.
Attention to detail and accuracy in managing multiple tasks.
Ability to work independently and proactively in a remote environment.
Attributes:
Proactive problem-solver with a "can-do" attitude.
Comfortable working in a fast-paced, dynamic environment.
Reliable and tech-savvy, with minimal connectivity issues.