Event and Project Manager (Remote + Lisbon)
Startup SummitPosted Yesterday
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Event and Project Manager (Remote + Lisbon) 3-month contract | Full-time | Brazil-based The company Startup Summit Limited is a UK-based events and community company. Our flagship product is Startup Summit Lisbon 2026, a two-day European startup conference on September 17-18 at the Beato Innovation District (Unicorn Factory) in Lisbon. We are targeting 2,000 attendees, 150+ speakers, and 500+ investors from 40+ countries. This is the inaugural edition and we are building it to become the defining startup event in Europe. The role We are hiring a full-time Event and Project Manager to own a special component of the Summit that runs alongside the main event. We will brief you fully once you are in the process. What we can tell you now: it is a 48-hour live operation involving participants from around the world, it has a very clear and measurable success metric, and it requires someone who can build the entire operational infrastructure from scratch, manage international partnerships, coordinate a live team on the ground, and deliver under real pressure. This is not a support role. You will own this component end to end, from the first planning document in June to the final count log on the night of September 17-18. What you will be doing June to September 14, working remotely full-time: Project management: Build and own the full project plan from day one: timelines, dependencies, checklists, risk log, run-of-show document Set up and manage all operational systems: registration platform, tracking spreadsheets, communications calendar, steward coordination tools Own the master count and evidence documentation that the operation depends on Identify risks early and solve them before they become problems on the night Partnerships: Build and manage partnerships with organisations, communities, accelerators, universities, and media outlets across Europe, Latin America, Africa, and beyond to recruit participants to the live operation Outreach in English, Portuguese, and Spanish to international partners Negotiate and manage partnership agreements and co-promotion arrangements Represent Startup Summit professionally to external organisations around the world Operations and communications: Manage participant registrations end to end: intake, verification, scheduling, reminders, no-show management Recruit, brief, train, and coordinate a volunteer steward team who will be on the ground during the live operation Write and send all participant communications in English, Portuguese, and Spanish Manage and update pages on our Lovable-built website for this component (no coding required but you must be comfortable with no-code tools and learn fast) Coordinate technical setup including streaming, recording, and remote participation infrastructure Event week in Lisbon, September 15-18: On the ground at the venue for the full duration of the live operation Running the steward team in real time Managing the official count and record-keeping live Handling no-shows, substitutions, and unexpected issues on the night Coordinating with the broader Summit team running simultaneously at the main venue Delivering the final evidence package at the close of the operation What we are looking for Based in Brazil, available to travel to Lisbon for event week (flight and accommodation fully covered) Fluent in English, Portuguese, and Spanish, all three, not two of three 5 or more years of experience in event management, project management, or a coordination-heavy operations role Proven experience building and managing international partnerships or relationships across multiple markets Technically capable: you are comfortable with no-code tools, Google Sheets, Zoom, CRM platforms, registration systems, and live event technology. You figure things out without being hand-held. A natural project manager: you build the plan before anyone asks, you own the checklist, you write the process document, and you never drop a ball Experience recruiting and managing volunteer or paid teams in a live environment Fluent communicator in writing: your emails, briefs, and partner outreach are clear, professional, and get responses Calm under pressure, decisive, and able to operate independently when the CEO is not available Someone who finds a 48-hour live operation exciting, not terrifying What you get R$4,500 to R$6,000 per month for 3 months depending on experience Performance bonus paid on successful completion of the live operation Flight to Lisbon and accommodation fully covered for event week Full-time involvement in one of the most ambitious startup events being built in Europe right now A genuinely rare and high-visibility experience on your CV Direct reference from the CEO First option to join future editions if the event scales as planned To apply Apply here and send a short message to [email protected] answering two questions: Tell us about a project or event you managed that you are proud of. What was it, what was your role, and what would have gone wrong without you. Tell us about a partnership you built with an organisation in another country. How did you find them, how did you approach them, and what did it result in. We will respond within 48 hours to everyone who applies.