Document Control Specialist (Contract)

Thanks for your interest in Oklo! We are searching for a Document Control Specialist Contractor to support our EPC Project Management and central Document Control teams. Position Description The Document Control Specialist supports the execution of document management activities for Oklo’s internal processes and EPC construction projects under the supervision of senior document control or project management personnel. This role is responsible for following processes that ensure Oklo/project documents are accurate, traceable, and compliant; documentation may cover a range of activities, including engineering, procurement, construction, commissioning, turnover, and recordkeeping. The Document Control Specialist ensures documents are properly received, logged, reviewed, distributed, revised, retained, and transmitted in accordance with Oklo standards, project requirements, contractual obligations, quality assurance expectations, and other applicable regulatory requirements. Success in this role requires strong attention to detail, organizational discipline, customer-service outlook, sound judgment, the ability to follow established processes while identifying areas for improvement, and the willingness to work within a team to achieve shared objectives. Please note this is a contract position that has the potential to covert to a permanent position after 6 months based on hiring needs and performance. Specific responsibilities may include: Support the day-to-day administration of document control processes using approved document management systems such as SharePoint, InEight Document, Bluebeam Revu, Procore, M-Files, or similar platforms. Manage the full document lifecycle for incoming and outgoing project deliverables, including both Oklo-generated and vendor-generated documents and records, including the sending/receipt of transmittals. Maintain master document register metadata to ensure traceability to final records. Ensure current revisions are available to relevant stakeholders and that superseded/obsolete documents are properly controlled and archived. Support the controlled review of design deliverables and other project documents, including distribution, tracking of comments/deadlines, and supporting comment resolution activities. Enforce document control procedures, to include naming and numbering, metadata requirements, and review workflows; verify document submissions and coordinate with stakeholders to resolve nonconforming submissions. Support management-of-change activities by ensuring associated document revisions are properly tracked, distributed, archived, and retained. Support the incorporation and tracking of field markups, redlines, as-builts, and final record documentation. Assist with the verification and organization of project turnover packages and final project records for commissioning, operations, and long-term records retention. Support quality assurance audits, surveillances, and assessments by locating and providing requested documentation. Provide first-line support to personnel regarding document control workflows, systems, and requirements. Maintain confidentiality and security of sensitive/proprietary and export-controlled information (ECI) in accordance with company and regulatory requirements. Identify and escalate document-control risks, workflow bottlenecks, or compliance concerns that may impact project execution milestones or introduce latent errors. Minimum Qualifications: Associate’s degree or equivalent education 3 years of relevant document control experience Proficiency with common business/collaboration software tools, including Microsoft Office/Teams, Google Workspace, Adobe Acrobat Pro, Zoom, Slack, Confluence, Jira, or similar platforms Ability to work effectively in a remote and cloud-based work environment Willingness and ability to travel up to approximately 15% as required Bonus Qualifications: Supporting document control activities on EPC, capital construction, industrial, energy, or other complex infrastructure projects Managing document lifecycles, including transmittals, revision control, metadata management, and turnover documentation Processing engineering, procurement, construction, quality, vendor, and commissioning documentation (experience with owner-side document control is a plus) Maintaining document registers, transmittal logs, distribution matrices, and document status reports Coordinating with EPC contractors, vendors, subcontractors, engineering teams, project controls, construction teams, and quality personnel Using document management systems such as SharePoint, InEight Document, Procore, M-Files, Devonway, or similar platforms Familiarity with management-of-change workflows and project documentation processes such as RFIs, NCRs, DCNs, TQs, redlines, and as-builts Exposure to commissioning, turnover, operational readiness, or asset handover documentation processes Familiarity with QA requirements for controlled documents and records in a highly regulated industry, nuclear strongly preferred Competencies We are looking for a Document Control Specialist that has: Strong attention to detail with a high standard for accuracy, consistency, and completeness Excellent organizational, time-management, and prioritization skills Strong written and verbal communication skills with the ability to coordinate effectively across multiple teams and stakeholders Analytical and logical problem-solving abilities with sound judgment and critical-thinking skills Ability to work independently while following established procedures and escalating issues appropriately Professionalism and discretion in handling sensitive or confidential information A customer-service mindset with a collaborative and solution-oriented approach Comfortability enforcing standards, maintaining compliance, and following structured workflows A proactive attitude toward identifying risks, gaps, and process improvements Strong data-entry and computer proficiency skills An ability to learn quickly and adapt in a fast-paced, highly iterative project environment A positive, team-oriented mindset with accountability for assigned responsibilities A passion for clean energy and advanced nuclear technology Who you are: A startup person : You aren't driven by titles or hierarchy, and prefer efficiency to excess process. You don't need or expect to have a lot of guidance but you enjoy working in a fast-paced team. If you prefer the culture and feel of a large organization, that is great, but you likely won’t enjoy working with us! There is plenty of important work and plenty of good opportunities with organizations like that. Motivated : You are self-motivated. You bring an enthusiasm to the team, and imbue a sense of passion that goes beyond clocking in and clocking out. This isn’t about a fake or arbitrary “pieces of flair” mentality or lack of work-life balance! It is about being a part of the vision and feeling a part of reaching team goals. A team-player : Oklo genuinely is a team. We aren’t about taking credit for ourselves, and we aren’t about pushing blame to others. We do incredible things because we work as a team. An excellent communicator : We need a person who is not only technically competent but also a clear and upbeat communicator. Creative : Being creative means that when things fall outside clear scopes or processes or problems arise without clear solutions, you are able to identify it as well as invent ways to solve a problem or fill a need without micromanagement. The successful person in this job will not only be creative, but also enjoy being creative and solving open-ended problems which may change day-by-day. Detail-oriented : This focus is a big part of excellence, consistency, and quality. Excellent grammar and spelling matter for both good communication as well as the image of the company that we put forward. About Oklo travel requirements: Oklo requires remote employees to travel to headquarters (Santa Clara, CA) twice a quarter annually, based on business or team needs, including attendance at team meetings, off-sites, and other company events or gatherings. For the first two weeks of onboarding, employees are required to be in person at headquarters in Santa Clara, CA. About Oklo compensation: Salary: $80,000-$105,000 For permanent employees only: Oklo offers flexible time off, equity, bonuses, competitive pay, 401(k), health insurance (with employer contribution), HSA, FSA, flexible work hours, wellness credits, and other benefits. This position may involve access to information subject to U.S. export control laws. Only applicants who meet the definition of a U.S. person under applicable laws may be eligible. About Oklo Inc.: Oklo Inc. is developing fast fission power plants to deliver clean, reliable, and affordable energy at scale; establishing a domestic supply chain for critical radioisotopes; and advancing nuclear fuel recycling to convert nuclear waste into clean energy. Oklo was the first to receive a site use permit from the U.S. Department of Energy for a commercial advanced fission plant, was awarded fuel material from Idaho National Laboratory, and submitted the first custom combined license application for an advanced reactor to the U.S. Nuclear Regulatory Commission. Oklo is also developing advanced fuel recycling technologies in collaboration with the U.S. Department of Energy and U.S. National Laboratories. #CHOP: Oklo’s Values Collaboration : We go further, together. We bring diverse perspectives, listen actively, and build trust through transparency and respect. We work across disciplines, sharing ownership to turn complex challenges into shared successes. Humility : We are team players who act for the good of the company and for the world. We are focused on our mission, not personal recognition. Ownership : We take pride in what we do and how we do it. We are proactive in finding solutions and see tasks through to completion. We are committed to delivering on our promises to provide clean, reliable, and affordable energy. Pathfinding : We chart new ground where no path exists by approaching challenges with curiosity, courage, and creativity while navigating ambiguity. Candidates should be aware that employment may be contingent upon successful completion of a drug screening, and employees may be subject to drug testing at any time in accordance with company policy and applicable laws. Recruitment Fraud Disclaimer Oklo is aware of recent recruitment fraud attempts targeting job seekers. Please be cautious of anyone claiming to represent Oklo who does not contact you from an official Oklo email address. All legitimate communications from our recruiting team— including application updates, interview requests, and job offers — will come exclusively from an @oklo.com email. Oklo will never ask for sensitive personal information, payments, or account credentials during the hiring process. If you receive suspicious outreach or have concerns about the authenticity of any communication claiming to be from Oklo, please contact us through the official channels listed on our website.