Conveyancing Paralegal / Conveyancing Assistant (NSW Property Law)

Position: Conveyancing Paralegal — NSW Property Law Salary: up to PHP 95,000 per month (depending on skills and work experience) Working Hours & Conditions: Monday to Friday 9:00 AM to 6:00 PM AEST ROLE OVERVIEW The company is seeking an experienced Conveyancing Paralegal to support their NSW property law practice on a remote basis. This role focuses on assisting with the day-to-day management of NSW residential conveyancing transactions from commencement through to settlement and post-settlement administration — working closely with Australian-qualified solicitors and licensed conveyancers to ensure files progress efficiently, accurately, and within required timeframes. This is a paralegal support position; final legal review, settlement authorisation, and compliance oversight remain with the supervising Australian-based licensed practitioner at all times. RESPONSIBILITIES Client & File Management Assist in managing conveyancing files from initial instruction through to post-settlement completion Maintain regular communication with clients regarding transaction progress, outstanding requirements, and timelines Obtain client documentation and instructions for review by supervising practitioners Ensure file records, correspondence, and supporting documentation are accurately maintained throughout Contract Preparation & Document Support Assist with preparation of contracts for sale and supporting conveyancing documentation Review contracts and supporting documents for completeness and accuracy prior to solicitor or licensed conveyancer review Draft standard correspondence, settlement documentation, and transfer documentation Assist with preparation of special conditions and amendments under supervision Identify potential issues relating to title, zoning, easements, covenants, or restrictions and escalate where required Coordinate disclosure documents and statutory certificates Property Searches & Due Diligence Conduct and manage property searches including title, plan, council, water authority, land tax, bankruptcy, ASIC, and planning and zoning searches Review search results and identify matters requiring escalation to supervising practitioners Assist with due diligence processes, file preparation, and coordination of outstanding documentation Transaction Coordination Assist with residential sales and purchases, transfers, refinancing, off-the-plan transactions, subdivisions, leasing matters, and related party transfers Monitor key contractual and settlement dates across all active files Prepare settlement figures and rate adjustments for review by supervising practitioners Liaise with lenders regarding loan and discharge documentation Coordinate execution of transfer and mortgage documents and prepare settlement packs Electronic Conveyancing Support Assist with settlements through electronic lodgement platforms including PEXA and Sympli Prepare electronic workspace documentation and settlement schedules Upload and manage settlement documents within electronic platforms Coordinate with financial institutions and external parties regarding settlement requirements Support Verification of Identity (VOI) and compliance processes Escalate settlement risks, discrepancies, or financial concerns to supervising practitioners Compliance & Risk Management Assist with compliance requirements relating to NSW conveyancing procedures, duties and land tax, Electronic Conveyancing National Law, VOI requirements, client identification, and AML/CTF obligations where applicable Maintain accurate file and compliance records and follow internal risk management protocols Escalate legal or settlement risks to supervising Australian practitioners without delay Settlement & Post-Settlement Coordinate settlement preparation and administration tasks Assist with calculation of settlement adjustments including council rates, water rates, and land tax Arrange stamping, lodgement, and registration support where required Confirm registration of dealings post-settlement and finalise and archive files in accordance with internal and regulatory requirements Must Haves: Minimum 2 years of Australian conveyancing experience is required — previous experience supporting NSW residential conveyancing transactions is strongly preferred Strong understanding of Australian conveyancing processes and working knowledge of NSW conveyancing practice and procedures Proficient in PEXA — hands-on experience is essential Experience with LEAP or similar conveyancing practice management software Qualification in Law, Legal Studies, Paralegal Studies, or a related field Excellent written and verbal English communication skills with a professional and client-focused approach Strong attention to detail and organisational skills with the ability to manage multiple conveyancing files simultaneously Ability to work collaboratively with Australian-qualified practitioners under clear supervisory frameworks Proactive approach to problem identification and escalation — does not wait to be prompted PREFERRED SKILLS (nice to have) Experience with Sympli for electronic conveyancing settlements Familiarity with NSW-specific disclosure requirements, duties obligations, and land tax procedures Exposure to a broad range of transaction types — off-the-plan, deceased estates, retirement village transactions, subdivisions, and leasing matters Prior experience working with an Australian law firm or conveyancing practice in a remote or offshore support capacity Experience across multiple Australian states — note that NSW-specific onboarding may be provided where required