About Us
From development to commercialization, we partner with Pharmaceutical, Medical Device and Biotechnology clients to provide solutions to complex compliance issues. We collaborate with our partners by providing technical expertise in Quality, Regulatory Compliance and Manufacturing Science and Technology. Our business mission is to ensure our clients exceed their compliance goals while improving patient health and safety. Visit us at
www.pharmavise.com
and follow us on LinkedIn:
https://www.linkedin.com/company/pharmavisecorp
Job Description
This is a remote position.
We are seeking an experienced
Contract Administrator
to support contract development, review, and negotiation activities for a leading organization in the
medical device and life sciences industry
. The ideal candidate will have hands-on experience preparing and managing various contract types
particularly
clinical study agreements, vendor contracts, and service agreements
within a fast-paced, global, and regulated environment. This position requires strong attention to detail, understanding of legal and business terms, and the ability to collaborate effectively across cross-functional teams, including
Legal, Clinical, Regulatory, Risk Management, and Global Operations
.
Key Responsibilities
:
Draft, review, and negotiate a high volume of
clinical study agreements and related legal documents
, using approved templates and established contracting practices.
Manage the end-to-end contracting process, coordinating with internal stakeholders and external vendors to ensure timely execution.
Evaluate proposed contract redlines from clinical sites and vendors; revise terms in accordance with company standards and applicable regulations.
Collaborate with
Legal, Risk Management, Clinical, and Regulatory
teams to identify and resolve contract issues efficiently.
Track and prioritize multiple contract requests in a
high-volume, deadline-driven environment
.
Maintain accurate and organized records in the
contract management system
and
Microsoft Teams
folders.
Oversee the proper execution, filing, and archiving of all agreements and related documentation.
Monitor active study agreements and maintain contract status spreadsheets or dashboards.
Identify and recommend process improvements to enhance efficiency and compliance in the contracting process.
Provide administrative support for team meetings, including scheduling, minute-taking, and follow-up tracking.
Must-Have Qualifications
Bachelor’s degree
and
professional experience
in contract administration, legal operations, or clinical contracting within a
medical device, pharmaceutical, or biotech
environment; OR
Strong understanding of
clinical contracting terms, conditions, and negotiation principles
(non-negotiable).
Demonstrated ability to review and redline contracts, applying a practical, business-oriented approach to risk and compliance.
Excellent organization and prioritization skills, with the ability to manage multiple contracts and deadlines simultaneously.
Proficiency in
Microsoft Office (Word, Excel, PowerPoint)
and
Adobe Acrobat
, with advanced Word and Excel skills.
Exceptional written and verbal communication skills and professionalism in dealing with global stakeholders.
Preferred Qualifications
Prior experience in a
medical device or life sciences organization
(strongly preferred).
Familiarity with
contract lifecycle management (CLM) systems
and document management tools.
Experience coordinating between
Legal, Clinical Operations, and Contract Research Organizations (CROs)
.
Proven ability to work independently in a high-volume, fast-paced, and compliance-driven environment.
Detail-oriented, proactive, and able to identify opportunities for
process optimization
and standardization.
This is intended for inclusion in Pharmavise’s talent database to build a qualified pool of professionals for future medical device client requisitions.
Pharmavise Corporation is an Equal Opportunity Employer and does not discriminate on the basis of race or ethnicity, religion, sex, national origin, age, veteran disability or genetic information or any other reason prohibited by law in employment.