Conference Event Planner II

ATR International is hiring a Conference Event Planner for a major client! This role is open to REMOTE for the right candidate!

Location: Emeryville, CA | hybrid preferred

Key Responsibilities: Lead and coordinate planning efforts for Tier 2/3 & regional congresses by partnering with planners, business partners, and vendors to ensure smooth execution and alignment with team goals

• Partner with planners to coordinate and streamline key processes across U.S. based congresses, including registration communications, asset and budget management, and data entry
• Manage the congress allocation process with departmental points of contact and vendors using an internally bespoke platform
• Lead development and maintenance of core team resources, including planning frameworks, playbooks, roadshow materials, congress overview slide decks, and best practices documentation, to support consistent, high-quality execution
• Monitor and track deliverables, deadlines, and congress budgets, proactively identifying and resolving operational gaps, including invoice follow-up
• Upload and maintain inventory of structural and graphic assets
• Serve as a point of contact for operational questions and as a connector between planners and other functions
• Provides post-event analysis, including event metrics

Preferred Experience:

• 3+ years of related experience and a BS or BA degree
• Certified Meeting Professional (CMP), Certified Tradeshow Marketer (CTSM) or equivalent certification
• Experience in biotech or pharmaceuticals industry
• Experience with congress, event or project coordination, and a willingness to learn new tools and systems
• Strong organizational and project management skills, with an eye for process improvement

Hourly Rate: $40.00 - $48.00

Benefits

Full-time employees (working an average of 30 hours or more) are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, a 401(k) retirement savings plan with employer match (available after 1 year of employment), commuter benefits, employee discount and referral programs, and life and supplemental income insurance. Paid sick leave is provided in accordance with applicable state and local laws.

Compensation

Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education, and experience, as well as the benefits package you select.

Work Authorization

ATR International, Inc. cannot sponsor work visas (H-1B, F-1 STEM OPT with I-983, or similar). Candidates must have valid U.S. work authorization.

ATR International, Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees