Campaign Project Manager

Feeding San Diego is a non-profit organization on a mission to connect every person facing hunger with nutritious meals by maximizing food rescue. Established in 2007, Feeding San Diego rescues surplus food from local and national food donors before it goes to waste and gets it to people facing hunger in San Diego County. It is the only Feeding America partner food bank in the region. Feeding San Diego is dedicated to building a team that reflects the diverse county we serve, including those with varying backgrounds and life experiences. Applicants who strengthen our team through personal knowledge of poverty and food insecurity, as well as members of marginalized groups, are encouraged to apply. POSITION SUMMARY This is a rare opportunity to help shape and execute a transformational campaign that will strengthen Feeding San Diego’s impact for decades to come. The Campaign Manager will be the connective tissue that keeps the campaign organized, energized, and moving forward. The Campaign Project Manager will play a central role in coordinating and driving the success of Feeding San Diego’s multi-year $50 million Capital Campaign. This position is responsible for managing the campaign’s day-to-day operations, ensuring alignment between staff, board members, campaign volunteers, and external partners. The ideal candidate is a highly organized, proactive project manager who thrives in a mission-driven environment and can keep a complex, high-stakes campaign moving forward with clarity and precision. This role does not focus on frontline fundraising or solicitation; instead, it ensures the infrastructure, systems, and coordination needed for campaign success. ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties and responsibilities are those considered to be essential but do not represent all the job functions that may be required to be performed by this position. Other comparable duties and responsibilities may be assigned as needed. Occasional evening or weekend work is required as a condition of employment. Campaign Project Management Develop and maintain the master campaign plan, timeline, and milestones. Track progress toward goals and ensure timely completion of tasks by staff, board members, and campaign volunteers. Coordinate campaign committee meetings, including scheduling, agenda preparation, materials, and follow-up. Maintain a centralized system for campaign documentation, reports, and communications. Internal & External Coordination Serve as the primary liaison between staff, board members, campaign counsel, and other partners. Support the CEO, Senior Director of Development, Directors, and board leadership with preparation for donor meetings, briefings, and campaign updates. Ensure campaign volunteers and committee have the tools, information, and support needed to be successful. Data & Reporting Work with the development team to track campaign commitments, pledges, and progress using the CRM. Prepare regular campaign dashboards, reports, and presentations for internal and external stakeholders. Maintain accurate and confidential campaign records. Analyze campaign data to identify trends and inform strategy. Use AI tools to enhance insights, accuracy, and reporting efficiency. Prospect Strategy Support development and execution of prospective strategies, including identification, qualification, and cultivation planning. Conduct prospect research to inform engagement approaches and donor priorities. Partner with development staff to track prospect activity, next steps, and pipeline movement. Prepare prospect briefings, profiles, and strategy materials for leadership and volunteers. Stewardship Support the development and execution of donor stewardship strategies to strengthen long-term engagement. Prepare timely acknowledgments, impact updates, and personalized donor communications. Track and manage stewardship activities to ensure consistent and meaningful donor follow-up. Collaborate with internal teams to develop reports, stories, and materials that demonstrate campaign impact. Communications & Materials Coordinate the development of campaign collateral, case statements, presentations, and donor materials. Ensure consistent messaging and branding across all campaign-related communications. Support the creation of talking points, briefing documents, and follow-up materials for leadership and volunteers. Event & Meeting Support Assist with planning and executing campaign-related events, tours, materials/proposals and small-group gatherings. Manage logistics, guest lists, and follow-up communications. INTERACTION This position will interact closely with the CEO, Board members, the senior leadership team, staff consultants/contractors, private sector donors, and corporate representatives. The position also requires frequent interaction with all FSD staff and volunteers of our community. EDUCATION/YEARS EXPERIENCE 3–5 years of experience in project management, development operations, campaign management, or related fields. Experience supporting a capital campaign or major fundraising initiative preferred. KNOWLEDGE, SKILLS AND ABILITIES Nonprofit experience, especially in development or advancement. Familiarity with donor stewardship and fundraising best practices. Exceptional organizational skills and attention to detail. Strong written and verbal communication abilities. Ability to manage multiple priorities and deadlines in a fast-paced environment. Experience working with CRM systems (e.g., Salesforce, Raiser’s Edge, or similar). Demonstrated ability to work collaboratively with diverse stakeholders. Strategic thinking paired with operational execution. High emotional intelligence and professionalism. Proactive problem-solving and the ability to anticipate needs. Discretion and ability to handle confidential information. Commitment to Feeding San Diego’s mission and values. Proficiency in Microsoft Office, Word, PowerPoint, Excel and Outlook Knowledge of nonprofit organizational practices Passion for and commitment to Feeding San Diego’s mission to alleviate hunger and food insecurity TOOLS AND EQUIPMENT USED Office computer, multi-line phone, copier, and printer. LICENSES/CERTIFICATIONS Must have reliable transportation and possess and maintain a valid California driver’s license, a satisfactory driving record, including proof of personal vehicle insurance coverage and insurability under the Agency’s insurance carrier standards. PHYSICAL, MENTAL AND ENVIRONMENTAL REQUIREMENTS The physical demands described here are representative of those that an employee will be asked to successfully perform to fulfill the essential functions of this job. While performing the duties of this job, the employee is regularly expected to: Work in an office adjacent to a warehouse setting with occasional travel to other locations in San Diego County. Prioritizes and multi-task work and projects requiring good memory, concentration, and analytical thinking. Occasionally it is required to perform the safe operation of office equipment and machines and recognize and abate safety hazards within the workplace. Perform work in an office and warehouse space housing warehouse operations, which may occasionally create an exposure to dust and pollen. The noise level in the work environment varies and can be considered moderate. Feeding San Diego provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. PAY & HOURS $75,000 - $80,000; Hybrid M-F; 2 days in office, 3 days remote; with occasional travel to other sites & work in evenings or weekends Why You’ll Love It Here Employer sponsored healthcare benefits at platinum level for medical 401K retirement plan with company matching Flexible work environment; Attractive, welcoming office Supportive time off policies including vacation, sick, & company holidays; accrue 15 days of vacation in first year Learning & development and recognition programs Your work has a real purpose and will help change lives in San Diego County. Supportive and engaged Board of Directors You’ll be part of a fun, supportive team that works hard and celebrates accomplishments together. We live by our core values: Agility, Stewardship, Collaboration, Environment, Nutrition & Dignity. 100% of our workforce believes in our mission and vision Commitment to Sustainability – We prioritize food rescue to feed people not landfills. Food waste goes to local hog farms.