MySpectrum Counseling & Coaching (Inc. 5000 #244 in 2023) is hiring an operations leader to run our weekly execution engine and drive measurable improvements across the client flow:
inquiry → intake → scheduling → first appointment → clinician utilization
.
Remote location focus:
We are prioritizing candidates located in the
Southeast, Midwest, and South/Central U.S.
Examples include:
GA, NC, SC, TN, FL, AL | OH, IN, MI, MO, WI, IA | TX (outside Austin), OK, KS
.
Responsibilities
Run weekly cadence: KPI scorecard, accountability meeting, action tracking
Improve intake/scheduling workflows; create/enforce SOPs + QA
Track demand vs capacity and drive utilization
Lead projects end-to-end (scope → delivery)
Manage a lean admin model:
4 offshore (PH) + ≤2 onshore
via workflows and metrics
Coordinate operational handoffs with billing/RCM support to reduce preventable issues
Requirements
5–10 years operations experience (healthcare/services preferred)
Proven KPI/scorecard ownership + follow-through
Remote/offshore team management using SOPs, QA, and metrics
Strong project execution; calm, direct communicator
Preferred
Behavioral health ops
TherapyNotes, Zendesk, or similar workflows
Dashboards/reporting and basic forecasting
How to apply
Apply with your resume and answer these 2 questions:
Share one example of an operations improvement you led
(what you changed + the measurable result).
Describe your experience running weekly KPIs/scorecards and managing a remote/offshore team
(cadence + tools you used).