Bookkeeper | Buildium

Position Type: Full-Time, Remote
Location: Latin America (Remote)
Working Hours: U.S. Business Hours (EST)
Compensation: $1,500–$2,000 USD/month

About the Role

We are seeking a highly organized and detail-oriented Bookkeeper to support the financial operations of a growing property management company. This role plays a critical part in maintaining accurate financial records, ensuring timely reconciliations, processing transactions, and delivering reliable reporting across multiple properties and business entities.

The ideal candidate has strong bookkeeping experience within property management and hands-on experience using Buildium and QuickBooks Online. You will work closely with the property management team to ensure financial accuracy, compliance, and operational efficiency across the portfolio.

Responsibilities

Bank Reconciliation & Financial Accuracy

• Reconcile multiple bank accounts across various properties and buildings using Buildium.
• Review financial records regularly to ensure accuracy and consistency.
• Identify and resolve discrepancies, unusual transactions, and outstanding financial items.
• Maintain organized and audit-ready financial records for all entities.

Bookkeeping & Accounting Management

• Maintain and update QuickBooks Online files for multiple LLCs.
• Apply accounting standards aligned with NARPM Chart of Accounts guidelines.
• Record, categorize, and reconcile financial transactions accurately.
• Ensure financial records remain current and properly organized.

Accounts Payable & Vendor Management

• Accurately enter and manage bills within accounts payable systems.
• Monitor vendor invoices and payment schedules.
• Prevent duplicate entries and billing discrepancies.
• Coordinate with vendors and internal teams regarding payment-related matters.

Property Management Accounting

• Calculate monthly management fees for each property.
• Calculate and process owner draws accurately and on time.
• Reconcile financial data between Buildium and QuickBooks Online.
• Assist with owner statement preparation and trust account management when applicable.

Financial Reporting

• Generate monthly financial reports for internal review and property owners.
• Prepare financial summaries and supporting documentation.
• Ensure reporting is completed accurately and delivered on schedule.
• Assist leadership with financial analysis and reporting requests.

Administrative & Team Collaboration

• Maintain organized bookkeeping documentation and financial records.
• Collaborate with property managers to ensure accurate billing, invoicing, and vendor payments.
• Support internal teams with financial information and reporting needs.
• Follow established accounting procedures and best practices.

Systems & Process Improvement

• Help improve bookkeeping workflows and financial processes.
• Maintain consistency between Buildium and QuickBooks Online records.
• Identify opportunities to improve efficiency, accuracy, and reporting processes.
• Support the documentation and implementation of financial procedures.

What Makes You a Perfect Fit?

• Highly organized and detail-oriented.
• Strong analytical and problem-solving skills.
• Comfortable managing multiple properties, accounts, and entities simultaneously.
• Proactive and able to work independently.
• Strong sense of accountability and accuracy.
• Excellent time-management and prioritization skills.
• Collaborative team player with a customer-service mindset.
• Committed to maintaining financial integrity and transparency.

Required Experience & Skills (Minimum)

• Minimum of 2 years of bookkeeping experience.
• Property management or real estate bookkeeping experience.
• Hands-on experience using Buildium.
• Proficiency in QuickBooks Online.
• Strong understanding of bookkeeping principles and bank reconciliations.
• Experience managing multiple accounts and entities.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Strong written and verbal English communication skills.
• Ability to work independently and consistently meet deadlines.
• Reliable internet connection and dedicated remote workspace.

Ideal Experience & Skills

• Experience managing books for a property management company.
• Experience working with multiple LLCs.
• Familiarity with NARPM Chart of Accounts.
• Knowledge of Florida landlord-tenant financial practices.
• Experience preparing owner statements.
• Experience managing trust accounts.
• Associate's or Bachelor's degree in Accounting, Finance, or a related field.
• Experience improving accounting workflows and financial processes.

Tech Stack & Tools

• Buildium
• QuickBooks Online
• Google Workspace (Docs, Sheets, Drive, Gmail)
• Property Management Accounting Systems

What Does a Typical Day Look Like?

A Bookkeeper's day focuses on maintaining accurate financial records, reconciling accounts, processing transactions, and ensuring all property-related financial activities are properly documented.

You will:

• Reconcile bank accounts and review financial transactions.
• Process bills and manage accounts payable.
• Update QuickBooks Online records.
• Review Buildium data and ensure system accuracy.
• Calculate management fees and owner draws.
• Generate monthly financial reports.
• Investigate and resolve accounting discrepancies.
• Collaborate with property managers regarding financial matters.
• Maintain organized financial records and documentation.

In essence: you are responsible for keeping the company's financial records accurate, organized, and reliable while supporting the successful operation of multiple managed properties.

Key Metrics for Success (KPIs)

• Accuracy of bank reconciliations.
• Timeliness of monthly financial reporting.
• Accounts payable processing accuracy.
• Reduction of financial discrepancies and outstanding issues.
• Accuracy of owner draws and management fee calculations.
• Data consistency between Buildium and QuickBooks Online.
• Timeliness of month-end close activities.
• Overall financial record accuracy and compliance.

Why Join Us?

• Competitive compensation.
• Fully remote position within Latin America.
• Opportunity to work with a growing property management company.
• Supportive and collaborative team environment.
• Opportunity to contribute to process improvements and operational excellence.
• Long-term growth potential for high performers.

Hiring Process

1. Assessment ( Assessment 10-15 min)
2. Intro Video
3. Client Interview
4. Offer & Onboarding

We are an equal-opportunity employer and are committed to creating an inclusive environment for all team members.