Bid Management Assistant

Bid Management Assistant At Mercell, we're on a mission to revolutionize public procurement, making it accessible and effortless for everyone involved. Imagine a world where public buyers and visionary suppliers come together seamlessly to make a great deal easier and shape the future. That's what we're all about. With a dynamic culture built on continuous growth, trust, and collaboration, Mercell offers an environment where your talents can thrive. You will be part of an international environment with ambitious and dedicated colleagues who are passionate about what they do and supported to be themselves. Together, let's shape the future and create real value for society, one innovative solution at a time. Your Mission We are seeking a proactive and detail-oriented Bid Management Assistant to join our team. In this role, you will be the backbone of our bid operations, ensuring that the administrative and developmental aspects of our tender processes run like clockwork. You are not just a coordinator; you are a tech-savvy communicator who can translate customer requirements into compelling demonstrations and accurate documentation. If you are a self-starter with a genuine curiosity for technology and a passion for solving complex challenges within the public sector, we want to hear from you. Core responsibilities Your primary mission is to streamline the bid lifecycle, from initial market reviews to the final submission. Bid Coordination & Admin: Manage the administrative workflow of bid activities, ensuring all documentation is organised, deadlines are met, and internal stakeholders are aligned. RFI & Market Reviews: Lead the preparation and drafting of responses for Requests for Information (RFIs) and market reviews, ensuring our value proposition is clearly articulated. Customer Demos: Prepare and deliver tailored product demonstrations based on specific customer requirements, showcasing how our solutions solve their unique pain points. Cross-functional Collaboration: Act as the bridge between sales, product, and technical teams. You will translate internal requests and technical specifications into actionable bid content. Data-driven Accuracy: Maintain high standards of data integrity across all bid documents, ensuring that every answer provided is accurate, up-to-date, and compliant with tender requirements. Required qualifications To thrive in this role, you should possess a blend of structured project management skills and technical aptitude. Proven experience with bid or tender management. Ability to execute at pace and maintain high quality in an evolving, fast-moving environment. Good understanding of tender management processes. A natural interest in technology and the ability to quickly learn and demonstrate software solutions. Proficiency in Norwegian and/or Swedish language is required to manage regional tenders and communicate effectively with local stakeholders. Fluency in English (both written and spoken) is essential for internal collaboration and documentation. Preferred qualifications Training in Bid Management or a background in Project Management. "Self-Starter" mentality, you don't wait for instructions; you identify gaps, ask the right questions, and take initiative. A genuine interest in navigating the unique challenges and regulatory frameworks of the public sector. A curious mind that enjoys digging into the "why" behind customer requirements to provide better solutions. Why to join us? You will be part of a dynamic team where your contributions have a direct impact on our growth and success. We value engagement, transparency, and the drive to improve. Here, your ability to translate complex internal data into winning bid actions will be recognised and rewarded. Start date: As soon as possible Duration: Full time Workplace type: Hybrid - working onsite at the office min. 3 days and from home, balancing flexibility with collaboration Location: Stockholm, Sweden Application deadline: 30 June 2026. Make sure to submit your application as soon as possible - we will read applications and talk to potential candidates as we receive them What we offer As a fast growing technology company, we are committed to taking care of our employees through initiatives such as hybrid work to support work-life balance, health and insurance plans (may differ per country/office), pension plans, paid parental leave, social happenings and competitive salary packages. Please see https://career.mercell.com/posts/our-perks-benefits to get more insights on what to expect of perks, benefits and culture when joining Mercell. Has this sparked your interest? Then we can't wait to have you join our mission and looking forward to receiving your application! -Mercell is an equal opportunity employer. We welcome applications from candidates of all backgrounds and experiences. -Mercell handles all personal data in line with GDPR and our Privacy Policy. -Mercell does not provide relocation support. We are seeking candidates who are already based in, or have existing work authorization for, the country where the role is located. -Mercell may carry out background checks on applicants to verify information that appears on CVs and other documentation. This background check is carried out by an external party and is not carried out without the consent of the applicant. Current applicants will receive further information about this. Department Sales Role Bid Management Locations Stockholm Remote status Hybrid Employment type Full-time Stockholm About Mercell Mercell is the largest public tendering and bidding platform for European buyers and suppliers, dedicated to enhancing connectivity between public buyers and suppliers. We make tenders compliant and easy, while enabling equal opportunity for all suppliers to the public sector. At Mercell, we're on a mission to revolutionise public procurement, making it accessible and effortless for everyone involved. Imagine a world where public buyers and visionary suppliers come together seamlessly to make a great deal easier and shape the future. That's what we're all about. With a dynamic culture built on continuous growth, trust, and collaboration, Mercell offers an environment where your talents can thrive. You will be part of an international environment with ambitious and dedicated colleagues who are passionate about what they do and supported to be themselves. 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