A/P & A/R Specialist

A US-based premium wholesale apparel brand is hiring a remote AR & AP Specialist to own the accounts receivable engine and support accounts payable for a high-volume, inventory-driven business. Reporting to the Director of Accounting, you will keep AR records accurate and reconciled, apply daily cash, drive collections on overdue B2B accounts, and keep vendors, credit card reconciliations, sales tax, and 1099s in good order.

This is detail-driven, process-based work for someone who takes quiet pride in accuracy. You will work independently on a steady cadence rather than reacting to constant change, and you will be trusted to keep the books clean without being chased. You will also prepare the weekly CEO report and, from time to time, present prepared figures to executives — so clear written English and calm, confident communication matter as much as the numbers.

Within your first 90 days, you will be measured on a few clear outcomes: AR records that are accurate, up to date, and reconciled on schedule; a collections follow-up rhythm where no invoice falls through the cracks; issues that are flagged and escalated with the right information; and a weekly CEO report that is organized and ready to walk through without prompting. This is a stable, long-term seat for someone who wants to plant roots, not a stepping stone.

Responsibilities

• Maintain accurate accounts receivable records, including aging, credits, collections, and write-offs
• Manage daily cash activity — record deposits, update cash logs, and post payments to the AR sub-ledger
• Monitor and follow up on outstanding receivables by phone, email, and written communication
• Process onboarding for new customers and vendors within the accounting system
• Support invoicing, including inventory stock adjustments and sales tax application
• Enter and manage customer credit requests and adjustments
• Distribute weekly and monthly customer statements
• Perform credit card processing, coding, and reconciliations
• Review purchase orders and assist with payment runs as needed
• Maintain vendor records, respond to inquiries, and prepare annual 1099s
• Assist with sales tax reporting and compliance
• Prepare the weekly CEO report and provide general support to the accounting team

• 1.5+ years of AR, collections, and AP experience, preferably in a B2B wholesale or related inventory-driven environment
• Associate degree or equivalent experience in Accounting, Business Accounting, or Finance
• Working knowledge of accounting software platforms; Sage Intacct strongly preferred
• High proficiency with Microsoft Excel and Google Suite
• Hands-on cash application and account reconciliation as a regular part of your work
• Familiarity with US sales tax reporting and 1099 preparation
• Personal integrity and the ability to keep customer, vendor, and company information strictly confidential
• A natural aptitude for accuracy and meticulous detail, with genuine comfort working with numbers
• Ability to work well both independently and as part of a team
• Thorough understanding of basic accounting, bookkeeping, and corporate finance principles and procedures
• Reliable, professional presence in a remote setting with consistent availability during US business hours

Nice to Have

• Multi-entity accounting experience
• Prior experience in B2B wholesale, apparel, or inventory-heavy industries
• Experience preparing executive or management-level reporting

What We Offer

• Up to $6 to $7/hour
• 100% remote work
• Full-time role

To Apply

Ensure your LinkedIn profile and resume are up to date and comprehensive, and complete the assessment in this link: [ https://assessment.aptiveindex.com/s/FiUhtJcrVkOU ]

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Interview Scheduling Notice

Initial calls run on US Mountain Standard Time (MST), within a 3:00 AM – 1:00 PM MST window. For applicants in the Philippines that is roughly 6:00 PM – 4:00 AM PHT. We know that is a real ask, and we genuinely appreciate your flexibility around the time difference.