Alumni Engagement Associate

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply. If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar). University Advancement (UA) promotes McGill to its global community and to the public, engaging alumni, volunteers and friends of the University, and building on McGill’s record of fundraising success in support of University priorities. By joining UA, you can be part of a dynamic and exciting team of professionals that is making an extraordinary impact on the world by advancing the philanthropic and engagement ambitions of McGill University. To find out more about UA, please visit us at www.mcgill.ca/advancement/ua-careers . Position Summary: Reporting to the unit supervisor, participates in the development of programs and materials in support of volunteer identification, recruitment and training, and the support of events, activities and platforms to engage alumni worldwide, to maximize philanthropic support and alumni involvement with the University. Primary Responsibilities: Perform and organize activities to support the daily operations of the unit by ensuring that administrative services are carried out in accordance with established goals and objectives. Implement administrative procedures or systems that are moderately complex in support of the faculty, department or unit’s operations and ensure activities meet or exceed established quality requirements. Apply the most appropriate procedure for providing services that effectively meet the needs and requirements of the unit, based on information received. Identify and train students and volunteers to assist with fundraising campaigns and alumni relations activities and events. Participate at events such as seminars, class presentations, and other student and alumni related events. Make presentations to students and alumni about philanthropy. Research and review data to identify prospective donors and volunteers. Plan meetings, conferences, luncheons and fundraising events. Record and distribute minutes. Select external suppliers for events and catering and ensure costs are within established guidelines and budget. Prepare and administer budget related to events. Generate written material such as campaign letters, stewardship materials, newsletters, briefing notes, donor correspondence, and proposals. Compile statistics and data for inclusion in reports. Update documents and reports, either in print or on the website. Assist in the design of websites, updates and feeds to social media ensuring information is accurate and complete. Establish and foster effective working relationships by identifying needs and providing support in the delivery of services. Assess and resolve problems. When appropriate, inform supervisor and formulate recommendations. Attend meetings. The typical functions outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description. Other Qualifying Skills and/or Abilities Demonstrated ability to build constructive and effective relationships, and work with volunteers in a non-profit setting. Must have experience in event planning, be client focused, with excellent organizational, listening, problem solving, planning, and priority setting skills. Demonstrated ability in a PC environment, proficient using MS Office (Excel, Word, PowerPoint) and social media platforms and tools. Proven track record in the qualification and cultivation of alumni and in the implementation of alumni relations programs. Must be results-driven, a self-starter, and highly motivated. Demonstrated ability to work in a fast-paced environment and manage multiple projects within tightly prescribed timetables. English spoken and written. French, spoken. Additional Information Testing may be administered As one of Montreal's Top Employers, here is what we offer: Competitive benefits package (Health, Dental, Life Insurance) (if eligible) Defined contribution pension plan (with employer contribution up to 10%) (if eligible) Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA) Competitive vacation policy Two (2) personal days Two (2) floating holidays Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day Paid time off over the December holiday period Tuition waiver for regular employees and their dependents Up to two (2) days of remote work per week where the position permits Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located. Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 on a scale of 0-4 . For a definition of our language proficiency levels, please click here . Minimum Education and Experience: DEC III 3 Years Related Experience / Hourly Salary: (MUNACA Level G) $31.19 - $38.65 Hours per Week: 33.75 (Full time) Supervisor: Manager, Regional and Volunteer Programs, Alumni Engagement Position End Date (If applicable): Deadline to Apply: 2026-06-16 McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected] .