AI-Powered Executive Assistant

About Us At Level Up Talent Solutions, we believe great work starts with feeling supported, trusted, and valued. We are a people-focused talent company that connects skilled professionals with meaningful long-term opportunities. Our goal is to create an environment where you can do your best work, continue growing, and feel confident in the role you play within a team. When you join Level Up Talent Solutions , you are not just filling a position. You are becoming part of a community that values clear communication, consistency, and mutual respect. We work closely with you to understand your strengths, your experience, and the type of work environment where you can thrive. We support our talents through structured onboarding, ongoing guidance, and realistic expectations. You will always know what success looks like and who to turn to when you need support. We believe that when talents feel aligned and empowered, everyone succeeds. At Level Up Talent Solutions, growth is not only about skills. It is about confidence, stability, and building a career you can be proud of. We are here to help you level up. Job Description This is a remote position. We are looking for a Lean-Pro tech-savvy, and highly resourceful Executive Assistant who operates as an AI-augmented strategic partner to our CEO. This is not a traditional assistant role — you will leverage AI tools (such as Microsoft Copilot, Claude.ai, ChatGPT, and similar platforms) to manage, prioritize, filter, and execute work at a speed and quality level that was previously only possible with a full support team. If you’re a fast learner who gets excited about new technology, thrives on figuring things out independently, and loves the idea of combining human judgment with AI-powered efficiency, this could be the perfect role for you. Responsibilities: CEO Enablement & Daily Operations ● Own and manage the CEO’s calendar, inbox, scheduling, meetings, and travel using AI scheduling and triage tools. ● Deliver a daily morning briefing summarizing the day’s agenda, overnight email highlights, key priorities, and any items requiring the CEO’s direct attention. ● Interact naturally with the CEO via text, voice memo, Teams, or email — capturing notes, dates, contacts, and action items from any channel and organizing them into a structured system. ● Attend key meetings (live or via AI transcription tools), capture notes, track action items, and ensure follow-through. ● Prioritize and filter communications to reduce noise and protect the CEO’s focus time. AI-Powered Productivity ● Set up, manage, and continuously improve AI assistant tools (e.g., Lindy, Microsoft Copilot, Fireflies) to automate email triage, meeting prep, follow-ups, and task extraction. ● Use AI tools to draft email replies, pre-meeting research briefs, and end-of-day summaries in the CEO’s voice and style. ● Track priorities, deadlines, and commitments across tools — surfacing what matters without the CEO needing to ask. ● Proactively research and recommend new AI tools, workflows, and automations that improve executive operations. Business Support ● Develop a working understanding of Narwal’s business, operations, key clients, and growth priorities. ● Act as a liaison for internal teams and external partners on behalf of the CEO. ● Coordinate across sales, marketing, delivery, and HR to keep initiatives moving. ● Support business development and client coordination activities with research and preparation. Administrative Excellence & Travel ● Handle expense reporting, travel planning, and personal administration with discretion. ● Coordinate complex travel arrangements including flights, hotels, ground transport, and itineraries (advanced). ● Support presentation creation using Microsoft PowerPoint, Copilot, Claude.ai for meeting prep, client decks, and internal reviews (advanced). Strategic Partnering ● Be the CEO’s trusted thought partner, someone who understands his work style, anticipates needs, and operates one step ahead. ● Develop deep familiarity with Narwal’s clients, culture, and decision-making dynamics. ● Protect the CEO’s time and energy by filtering distractions, solving problems independently, and knowing when to escalate vs. handle. Requirements ● At least 3 years of experience supporting C-level executives (EA, Chief of Staff, or similar roles). ● Demonstrated experience using AI tools in a professional setting (e.g., ChatGPT, Microsoft Copilot, Claude.ai, Zapier, or similar). ● Proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint), etc. ● Strong written and spoken English — able to draft professional communications in the CEO’s voice. ● Proven ability to learn new tools and workflows independently and quickly. ● Experience with AI-powered executive assistant platforms. ● Familiarity with automation tools (Zapier, Make/Integromat, Power Automate). ● Exposure to professional services, IT services, or fast-paced startup environments. ● Experience creating presentations using Power point and/or Copilot.