Administrative Virtual Assistant

Job Description Job Description: Administrative Virtual Assistant Role: Administrative Support Type: Remote / Virtual Focus: Operations & Systems Support 10 hours per week Core Responsibilities Reporting & Data Management Execute regular reports from internal software systems. Extract, organize, and format data into Excel or Google Sheets for clarity. Build and maintain structured tracking sheets to monitor key performance indicators. Compile data summaries and briefs for leadership review. Maintain a high standard of accuracy in all digital documentation. System & Process Support Configure and manage software notifications and alerts to ensure timely responses. Monitor internal dashboards and proactively report any irregularities or data gaps. Assist in the creation and maintenance of workflow documentation (SOPs). Maintain and optimize digital filing systems for easy retrieval of information. Social Media Monitoring (Light Support) Monitor social media platforms for new activity and engagement. Provide first-level responses to inquiries using approved brand templates. Identify and flag high-priority messages for immediate leadership attention. Log engagement inquiries and leads into spreadsheets or the company CRM. Administrative Assistance Handle general administrative tasks to support daily operations. Ensure organization is maintained across various tools and project management systems. Provide comprehensive weekly updates on tasks, completed projects, and upcoming deadlines. Required Skills & Qualifications Spreadsheet Mastery: Strong proficiency in Excel or Google Sheets (formulas, data organization, and formatting). Detail Obsessed: A natural inclination toward high levels of accuracy and thoroughness. Communication: Excellent written and verbal English communication skills. Tech-Savvy: Comfortable navigating and learning new software systems and cloud-based tools quickly. Process-Driven: Ability to follow complex workflows and suggest improvements for efficiency. Reliability: Highly responsive with a proven track record of meeting deadlines.