Location: Remote, U.S. Only
Pay Range: $22 to $28 per hour USD
Schedule: Full-time, flexible daytime hours with at least 4 hours overlap with EST
About the Role:
We are looking for a highly organized Administrative and Project Support Specialist to join a professional team supporting U.S.-based operations. This role is ideal for candidates who enjoy structure, clear responsibilities, and contributing to projects that impact multiple teams. While fully remote, you will need to maintain reliable availability during U.S. business hours and communicate effectively across virtual channels.
You will play a critical role in keeping projects and operations on track. You will help teams coordinate tasks, manage documentation, and ensure deadlines are met. The role requires both independence and collaboration. You will be juggling multiple priorities while keeping a keen eye on details.
Responsibilities:
Coordinate calendars, appointments, and meetings for multiple teams across projects including virtual meetings and deadlines
Prepare, review, and organize documents, spreadsheets, and presentations for internal teams and external clients
Track project deliverables, maintain timelines, and update status reports
Support internal communications including drafting emails, memos, and announcements
Maintain accurate records in digital filing systems and project management tools
Assist in onboarding new team members and orienting them with processes and systems
Identify areas where workflow can be improved and propose solutions
Qualifications:
1 to 3 years of experience in administrative, operations, or back-office support roles
Strong organizational skills and attention to detail
Excellent written and verbal communication skills with a professional demeanor
Comfortable using standard office software such as MS Office and Google Workspace, as well as project management platforms such as Asana, Trello, or Monday.com
Ability to handle confidential information with discretion
Self-motivated and able to work independently while contributing to a team
Why Apply:
Fully remote with structured onboarding and clear workflows
U.S.-focused operations team with cross-functional collaboration
Competitive pay range with growth potential
Opportunity to gain exposure to project management and operations coordination in a professional setting
Be part of a team that values reliability, efficiency, and continuous improvement