Administrative Coordinator

Drug Hunter, Inc. | Hybrid | Full-Time About the Role Drug Hunter is a B2B scientific intelligence platform for biotech/pharma R&D scientists that empowers them to discover the medicines of the future. We serve most of the top global biotech & pharma companies including Dow 30 and S&P500 companies. We’re a mission-driven, product-focused company backed by top-tier investors and trusted by the world’s leading R&D organizations. We are seeking an Administrative Coordinator who will serve as a key operational support partner across our team. This role combines administrative coordination, event support, and marketing operations to help ensure projects, communications, and day-to-day business functions run smoothly. The ideal candidate is highly organized, detail-oriented, and proactive, with the ability to manage multiple priorities while supporting a variety of internal initiatives. This is an excellent opportunity for someone who enjoys coordinating logistics, solving problems, and contributing to a fast-paced, mission-driven company serving the global biotech and pharmaceutical industry. This role will involve cross coverage for the Marketing team for an employee’s temporary leave of absence. Location: This is a hybrid position with some domestic and international travel may be required (typically 20%). Key Responsibilities Administrative & Operational Support Assist with meeting scheduling across multiple time zones Coordinate internal meetings, team check-ins, and company-wide scheduling logistics Support day-to-day administrative operations to ensure smooth business functions Assist with maintaining organized digital filing systems, records, and internal documentation Support onboarding functions for new hires, including IT coordination, equipment setup, account provisioning, and onboarding logistics Triage team questions related to IT, account access, and system setup, ensuring requests are resolved or routed appropriately Assist with maintaining internal tracking documents, organizational systems, and process documentation Expense, Travel & Vendor Coordination Assist with expense tracking, invoice management, and operational recordkeeping Coordinate travel arrangements, accommodations, itineraries, and scheduling logistics for team members and events Support vendor coordination, purchasing, and event-related logistics as needed Digital Events & Webinar Management Coordinate end-to-end logistics for webinars, virtual events, and digital programming, including: platform setup speaker coordination attendee communications registration management pre- and post-event logistics Build and manage event registration pages Assist with uploading and organizing educational and program-related content, including videos, materials, and assessments Work cross-functionally with product and development teams to manage video and event content across hosting platforms Execute social media promotion for digital events and program launches Event Planning & On-Site Coordination Support planning and coordination for networking events, company meetings, and team activities Coordinate event logistics, including: venue coordination registration management photographer and vendor coordination promotional material organization attendee communications Travel to in-person events (about 1 per month) to support: event registration attendee check-in on-site logistics and event flow Assist with tracking and managing event budgets Marketing & Content Coordination Support production and distribution of email newsletters across multiple programs and audience segments Schedule and publish social media content across LinkedIn, YouTube, X, Instagram, and Facebook Execute content calendars and promotional campaigns with accuracy and consistency Create, update, or coordinate promotional graphics and visual assets using Canva or similar tools Support collateral preparation, promotional material fulfillment, and campaign execution tasks Assist with maintaining marketing platform content, including event and course information Qualifications & Skills Qualifications College degree required (B.S. in science a plus) 3–5 years of relevant administrative experience required 1–3 years of experience in a marketing, events, or communications coordinator role; B2B or life sciences experience a plus Advanced proficiency with collaboration and productivity tools, including Zoom, Microsoft Office Suite, and Google Workspace preferred Proficiency with tools such as Monday, Canva, Vimeo, Typeform, and social scheduling platforms a plus Strong organizational skills with the ability to manage multiple projects simultaneously Excellent written and verbal communication skills for both internal coordination and external guest/speaker management Located near a major international airport, and comfortable with in-person event execution, including travel and on-site logistics (~1x/month on average) Experience with budget tracking and vendor coordination Self-starter who can work independently and manage deadlines without close supervision Benefits Drug Hunter provides industry-leading benefits, including the following: Competitive salary, variable compensation, and equity Broad range of medical, dental, vision, and life insurance plans for employees and their dependents, including generous coverage for a platinum PPO healthcare plan Short-term disability and long-term disability insurance Cancer and critical illness coverage Up to 14 weeks paid parental leave (after 1 yr tenure) and childcare FSA plan 401(k) + employer match (3-5%) Home office set up stipend for fully remote employees Learning and development support Generous and flexible vacation and leave policies