This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone.
Our client is a thriving, faith-based organization with an active campus community and a high-volume operational environment. They run regular worship experiences, community events, and facility rentals — all of which require tight coordination, clear communication, and a team that takes excellence seriously. With a strong internal culture and defined systems, they are looking for a remote administrative professional who can plug into their processes and keep everything moving with precision and care.
Role Overview:
The Administrative Coordinator
serves as the operational backbone of a busy church campus, managing the master calendar, coordinating events and facility usage, handling communications, and ensuring the administrative office runs with consistency and excellence. This role requires someone who thrives on structure, takes ownership of their workflows, and can manage multiple moving parts simultaneously without letting anything slip through the cracks. The
Administrative Coordinator
will work closely with the Executive Pastor and internal leadership to keep daily, weekly, and event-based operations on track.
Fully Remote (Work from Home) | 8AM – 5PM EST
Key Responsibilities:
Calendar & Schedule Management
Own and maintain the
Master Calendar
, ensuring all events, meetings, and worship experiences are accurately reflected and up to date
Complete the
Calendar Audit Checklist
on a weekly basis to verify accuracy and catch conflicts
Coordinate scheduling for on-campus meetings, prepare meeting rooms for leadership, and manage all calendar-related communications
Email & Phone Communication
Monitor and respond to all incoming emails — including junk/spam folders — for messages received prior to 4PM local time, using approved template emails per the Brand Guide
Answer phone extensions, field calls professionally, and respond to voicemails within the same business day
Send email confirmations to upline upon completion of inbox tasks and communications
Visitor & Facility Coordination
Check in all campus guests during office hours by collecting photo ID, issuing visitor badges, logging visits in
iCal
with reason and expected duration, and managing check-out protocol
Ensure all campus facilities are unlocked and rooms are opened at designated times per the Administrative Office Prep Checklist
Conduct weekly facility audits using the
Cleaning Audit Checklist
and remediate any issues to maintain campus excellence
Event & Rental Coordination
Coordinate all campus event rentals and respond promptly to each rental inquiry using the designated
Event Response Email
Finalize preparation for worship experiences and events, ensuring all aspects are running timely, efficiently, and according to approved flows
Complete and submit the
Worship Experience Flow & Elements Checklist
to upline for review and approval each week
Administrative Operations & Documentation
Complete the
Administrative Office Checklist
at the start and end of each day
Receive, unseal, and route all incoming mail and packages to the appropriate parties and notify recipients via email
Maintain the
Vendor Password List
, update door codes and device codes as needed, and ensure consistency across all access credentials
Print and coordinate the distribution of
Baptism and Child Dedication certificates
upon request, managing the signature and pickup process
Submit timesheets to upline by 1PM EDT on applicable payroll weeks
Post-Event Auditing & Reporting
After worship experiences, events, and team gatherings, audit for no-call/no-show (NCNS) team members and submit results to upline for directives
Partially and fully complete the
AOC Agenda
on a rolling weekly schedule (Mondays, Tuesdays, and Wednesdays)
Qualifications — Experience:
2+ years
of experience in an administrative, office coordinator, or operations support role
Demonstrated experience managing complex calendars and scheduling across multiple stakeholders
Hands-on experience with inbox and email management, including high-volume correspondence and template-based communication
Prior experience coordinating events, facility usage, or vendor interactions in a professional setting
Proficiency with
Google Workspace
(Gmail, Google Calendar, Google Docs) and standard office software
Familiarity with
iCal
or similar calendar platforms is a plus
Qualifications — Skills:
Extremely detail-oriented
— catches errors, maintains checklists, and follows multi-step processes without shortcuts
Highly organized
with the ability to manage daily, weekly, and event-based workflows simultaneously
Strong written and verbal communication skills; professional and warm in tone
Process-driven
— comfortable working within defined systems and standard operating procedures
Proactive and self-managing — able to work independently in a fully remote environment with minimal supervision
Calm under pressure, especially during high-activity periods like events or worship experiences
Comfortable interacting with vendors, visitors, and internal stakeholders with professionalism and care
Discreet and trustworthy when handling sensitive access credentials and organizational information
This is a meaningful opportunity to be the operational heartbeat of a vibrant, mission-driven organization — where your attention to detail and love of systems directly impacts how effectively an entire campus community runs. As an
Administrative Coordinator
, you will not be just a support role; you will be the person leadership leans on to make sure nothing falls through the cracks. With a fully remote setup, a stable 40-hour schedule, and a team that values excellence and continuous improvement, this role offers both stability and the satisfaction of knowing your work matters every single day.
Application Process:
To be considered for this role these steps need to be followed:
Fill in the application form
Record a video showcasing your skill sets