Administrative Assistant - Virtual Assistant

About Us Virtual Rockstar is an industry-leading company based in Arizona that helps businesses across multiple industries streamline operations by offloading administrative, creative, and technical tasks to skilled remote professionals. We partner with talented individuals from around the world, providing meaningful remote career opportunities that empower them to grow personally and professionally. At Virtual Rockstar, we are committed to hiring team members who not only meet our clients’ needs but also align with our core values, integrity, and long-term vision of delivering excellence, innovation, and service that drives success for every business we support. Job Description This is a remote position. Virtual Rockstar is looking for a motivated and organized Administrative Assistant to support our client’s growing health and wellness team. As a full-time Administrative Assistant, you will play a critical role in ensuring smooth daily operations within the client services team. This remote role will involve scheduling, billing, client follow-ups, and various administrative tasks. Your contributions will help our client’s team deliver high-quality care to their clients while maintaining excellent service standards. About our client: Nurse Georgie Health is a wellness company committed to helping individuals achieve optimal health and longevity. With over 4 years of experience, our team specializes in reducing inflammation, improving gastrointestinal health, supporting better sleep, promoting weight loss, and enhancing metabolic health. We offer both online and in-person services to help our clients live their healthiest lives. Responsibilities: Client Scheduling & Management: Schedule client appointments and manage appointments calendar. Confirm client appointments and coordinate telehealth sessions. Handle client inquiries via phone and email, providing professional and timely responses. Follow up with clients post-session to ensure satisfaction and provide additional support as needed. Billing & Payments: Process billing, including posting payments to client accounts and resolving billing discrepancies. Generate and send invoices to clients. Handle nutrition orders for clients and coordinate payment processing through systems such as Sensa Pay. Create and generate billing reports for management. Client Retention & Communication: Conduct client retention follow-ups to ensure continued engagement. Maintain client records and update patient information in electronic medical records. Respond to inquiries and manage email correspondence in a timely manner. Send exercise and treatment plans to clients as needed. Social Media & Online Presence: Assist with basic social media post scheduling on platforms such as Instagram and Facebook. Help manage Nurse Georgie Health’s online presence to drive engagement and promote services. General Administrative Support: Perform basic data entry and assist in generating reports. Maintain client privacy and confidentiality at all times. Greet virtual clients and guide them through the process when needed. Prepare documents and assist with administrative tasks to ensure the seamless operation of the office. Requirements Experience in an administrative support role, preferably within the health and wellness industry. Strong organizational and time-management skills with the ability to manage multiple tasks and priorities. Familiarity with the following tools is a plus, but not required: MINDBODY Wave Accounting Sensa Pay Credit Card Processor G Suite (Google Docs, Sheets, Gmail) Social media platforms (Instagram, Facebook) Excellent verbal and written communication skills. Ability to work independently, troubleshoot issues, and solve problems proactively. Comfortable with handling confidential patient information. Tech-savvy with the ability to learn new systems quickly. Benefits Competitive salary commensurate with experience. Opportunities for professional development and growth. Work in a dynamic and supportive team environment. Make a meaningful impact by helping to build and strengthen families in the Philippines.