Administrative Assistant – Dana Point, CA

Administrative Assistant – Dana Point, CA Apply for this job! ABOUT US We are a driven and detail-oriented real estate investment company built on growth, accountability, and doing what’s right even when no one is watching. Since 2015, we have helped more than 700 homeowners across Southern California sell their homes with certainty and speed. Today, we are proud to be recognized as Southern California’s most trusted cash home buyer. We believe that success is something you build together and invest heavily in our teams because when our teams grow, our customers win. As a team, we continuously engage in industry events, personal development, and ongoing training because learning never stops here. Our office is a place where collaboration happens daily, ideas are welcomed, and yes, the view is amazing, too. JOB SUMMARY We are seeking a skilled Admin to work alongside our Sales, Operations & Marketing Departments for our dynamic team. This candidate will play a crucial role in the communication, documentation, and execution of processes. The ideal candidate will have a strong technical background, excellent project management skills, and the ability to collaborate with cross-functional teams. We are seeking a highly organized, proactive, and professional individual with a passion for supporting our Real Estate Investment team. WHAT WE OFFER Great team and excellent culture We promote from within and reward ambition and coachability $60K base + bi-annual bonuses with growth potential Opportunities for career advancement and professional development. Hybrid work (in office 3 days/week) ESSENTIAL DUTIES AND RESPONSIBILITIES Documenting key processes & procedures performed on a daily & weekly basis Provide administrative support to the management team and staff by managing schedules, handling correspondence, and organizing documents. Serve as a point of contact between management and departments Maintain accurate records of documents, invoices, emails, and procedures Schedule coordination for management team members Enter accurate data in systems, including client information, when needed Perform general office support duties as required Ensure compliance with company policies is adhered to Collaborate with colleagues across multiple departments to ensure seamless communication and workflow Overseeing email marketing campaigns Managing the management team’s email & calendar, along with scheduling meetings Taking notes & documenting notes during team meetings with follow-up reminders Running errands needed for event preparation QUALIFICATIONS Bachelor's degree in Business, Marketing, or a related field (or equivalent work experience). 3-5+ years of proven experience in administrative roles or similar fields that require high detail orientation, time management, and organization (preferably in property maintenance or real estate) Excellent communication and interpersonal skills. Ability to work independently and as part of a collaborative team. Familiarity with CRM software and sales tools. Results-oriented with a strong drive to achieve and exceed targets. Must live near or around Dana Point, CA Job Type: Full-time, Monday-Friday business hours Pay: $60,000 per year Benefits: Bi-annual bonuses Opportunity to grow financially and professionally Work Location: Ability to commute weekly to Dana Point, CA Department Assistant Role Administrative Assistant Locations Dana Point, CA Remote status Hybrid Yearly salary $60,000 Employment type Full-time About Carr Talent Acquisition Carr Talent Acquisition is a boutique talent acquisition agency which offers a more nuanced style of recruiting. We succeed in part because we perform a careful needs analysis of each client and candidate to ensure great hires. Founded in May 2014 Coworkers 30