Administrative Assistant

Join a lean, high-output team that has delivered more than $700 million in savings and is marching toward $1 billion. This role is for an operations athlete: someone who runs clean systems, moves quickly without dropping details, and keeps others executing at a higher level.

UtiliSave has been an industry leader in utility bill auditing and energy efficiency services for more than 35 years. UtiliSave is seeking an Administrative Assistant who is precise, responsive, and highly organized to support operational, client-service, and executive workflows across the company, and based on demonstrated skills may be placed in a specific business unit with unit specific responsibilities such as client relations or data management.

Success in this role requires disciplined execution, strong judgment, and a habit of closing loops without being chased.

You are the person who keeps priorities clear, tracks follow-ups, catches mistakes before others see them, and makes it easier for the team to execute. You communicate clearly, protect other people's time, and take pride in getting things done right and on time.

Our clients are large organizations with significant utility usage, including hospitals, nursing homes, universities, hotels, government facilities, and commercial and residential real estate operators. UtiliSave identifies savings opportunities through deep utility tariff expertise, proprietary systems, and rigorous execution.

Responsibilities

Within a specific business unit that you will ultimately be assigned, the core skills required include:

· Own calendars, priorities, and follow-ups so deadlines are hit without chasing.

· Turn rough inputs, including notes, emails, and spreadsheets, into clean, accurate, ready-to-use work product.

· Keep shared drives, trackers, files, and records current and organized.

· Monitor open items, close loops, and flag issues early before they become problems.

· Support day-to-day communication with internal and external stakeholders in a prompt, professional manner.

· Assist with research, special projects, and administrative tasks across operations, client service, and leadership functions.

· Handle sensitive information with discretion and good judgment.

Requirements

· 2+ years of experience in an administrative, operations, executive assistant, client service, or similar support role, ideally in a demanding professional environment.

· Bachelor’s degree required.

· Excellent written and verbal communication skills.

· Professional presence across phone, email, and video.

· Very strong attention to detail and organizational discipline.

· Ability to manage multiple moving pieces without losing track, missing steps, or getting flustered.

· Ability to work independently once expectations are clear and collaborate effectively when needed.

· Strong research, follow-through, and problem-solving skills.

· Strong proficiency in Microsoft Outlook, Excel, and Word, plus comfort with common online collaboration tools. Phyton programming skills a plus and should be noted in your submission.

· Fast to learn systems, strong with lists and task tracking, and motivated by clean execution.

· Prior experience in professional services, legal, finance, consulting, or similarly fast-paced environment is a plus.

Additional Information

Training will be provided on UtiliSave's systems, workflows, and processes.

This role offers meaningful growth potential for someone who demonstrates reliability, initiative, and strong execution.

Compensation is competitive and commensurate with experience.

Benefits include health, dental, and vision insurance; 401(k) with company match; and paid time off.

About UtiliSave, LLC

UtiliSave has been a leader in utility bill auditing and energy efficiency services for more than 35 years. The company helps major organizations manage utility expenditure more effectively and has delivered more than $700 million in savings and refunds through deep tariff expertise, proprietary systems, and focused execution. As UtiliSave continues to grow, it seeks professionals who strengthen operations, support excellent service, and raise the level of execution across the business.

Position Conditions

This is a full-time remote role with standard hours of 9:00 a.m. to 6:00 p.m. Eastern Time. You must maintain a professional, distraction-free workspace and be reliably online, on time, and reachable during business hours.

You must reside in the United States and be located within one hour of the Eastern Time Zone.

You must be permanently authorized to work in the United States as a U.S. citizen or lawful permanent resident.

Salary: $35,000 to $40,000 per year, with increases tied to performance and how quickly you master the role.

Apply via email to [email protected]. Please note this Job Title in transmittal header and include a resume & optional cover letter. Please provide state of domicile, salary expectations, as well as the status of your work authorization.