We are looking for a competent Administrative & Accounting Assistant to provide administrative and accounting support in a well-organized and timely manner. You will work independently and on a one-to-one basis on a variety of tasks related to supporting the business owner. This job will be responsible for helping the owner in external client support and internal processes. The job will require work from home and virtual accessibility to the owner. Job functions may vary as the business changes.
Responsibilities and Duties
Ability to work remotely with internet and web capabilities
Act as the point of contact between owner and internal/external clients
Undertake the tasks of receiving calls, take messages and routing correspondence
Handle requests and queries appropriately
Maintain diary, arrange meetings and appointments and provide reminders
Make travel arrangements
Enter accounting & financial data for clients using system software
Research potential clients for information, email, locations, and other details
Produce proposals and contracts for new prospects
Produce reports, presentations and briefs
Develop and carry out an efficient documentation and filing system
Qualifications and Skills
Fundamental understanding of accounting and financial reports (Income Statements & Balance Sheets)
Proven experience as an executive administrative assistant or in other secretarial position
Understanding of QuickBooksExcellent knowledge of MS Office, especially MS Excel
Proficiency in English
Exemplary planning and time management skills
Up-to-date with advancements in office gadgets and applications, includes cloud based systems
Ability to multitask and prioritize daily workload
High level verbal and written communications skills
Discretion and confidentiality
High School degree; additional qualification as personal assistant would be considered an advantage
All your information will be kept confidential according to EEO guidelines.