Admin - Recruitment Specialist

Admin - Recruitment Specialist Yes , I want to be a VT! We usually respond within a day Job Title: Admin / HR Recruitment Specialist Work Schedule: Full-time Salary: $5–6/hour (Based on experience) Location: Remote – Philippines Start Date: ASAP About the Role We are looking for a highly organized and proactive Admin / HR Recruitment Specialist to join our growing team. This role is ideal for someone who thrives in a fast-paced, remote environment and enjoys being at the center of recruitment operations. You will play a critical role in delivering a seamless candidate experience, supporting hiring managers, and ensuring recruitment processes run efficiently from interview scheduling to onboarding. If you are detail-oriented, tech-savvy, and passionate about HR operations, this opportunity is for you. Key Responsibilities Interview Scheduling & Coordination Coordinate interviews across multiple stakeholders Manage calendars and confirm availability Prepare interview materials and ensure smooth logistics Candidate Communication Management Send interview confirmations and follow-ups Provide timely status updates Share onboarding instructions and next steps Ensure a professional and positive candidate experience HR Documentation Management Prepare and organize offer letters and contracts Maintain employee files and compliance documentation Ensure accuracy and confidentiality of sensitive records Onboarding Support Coordinate new hire paperwork and orientation schedules Manage equipment requests and system access Ensure employees are fully prepared for Day 1 Recruitment Reporting & Tracking Maintain and update ATS records Track candidate pipelines and hiring progress Generate recruitment reports and metrics Must-Have Skills & Qualifications Strong Organizational Skills Ability to manage multiple candidates, requisitions, and administrative priorities while maintaining accuracy and attention to detail. Professional Communication Skills Excellent written and verbal communication skills with the ability to interact confidently with candidates, hiring managers, and internal stakeholders. HR Systems & Technology Proficiency Hands-on experience with applicant tracking systems (ATS), HRIS platforms, scheduling tools, and productivity software. Discretion & Confidentiality Demonstrated ability to handle sensitive information with professionalism and integrity. Process-Oriented & Solution-Driven Proactive in identifying inefficiencies, resolving scheduling conflicts, and continuously improving recruitment workflows. Why Join Us? Fully remote role based in the Philippines Opportunity to work closely with leadership and hiring teamsImpact-driven position where your work directly influences company growth Collaborative and supportive team environment Immediate start available Job category Administrative VT Roles Remote status Fully Remote About Virtual Teammate Virtual Teammate is transforming the virtual staffing industry with a simpler, more effective approach. Our extensive experience in remote work means we know how to help you create value quickly. Here’s why you should join us: - Lightning Fast Hiring Process: Get started quickly with a simplified recruitment - endorsement process. - Dedicated and Engaged Support: Our hands-on team is committed to giving you personalized assistance and unwavering support from start to finish. - Dynamic Scalability: Opportunities to grow and adapt with us. We do not operate by hierarchy but through teamwork and we support each other to achieve great things together. Join Virtual Teammate and be a part of a team that values your contributions and empowers you to thrive.