Admin Assistant 3 (Hand/Research)

Admin Assistant 3 Requisition ID req36663 Working Title Admin Assistant 3 (Hand/Research) Position Grade 08 Position Summary Oversees and/or performs a range of diverse administrative activities for the Orthopaedic department. Serves as a central point of liaison for the day to day activities between Research and the Orthopaedic Hand Dept. Research is overseen by Dr. Mercer and therefore takes extra coordination of her schedule with the activities of both. Coordinates weekly meetings of Hand Docs and of Research with Dr. Mercer. Coordinates speaking events and makes travel arrangements, (transportation and hotel accommodations), on a regular basis. Schedules appointments and maintains calendars; schedules, coordinates and facilitates meetings, facilities usage. Utilizes knowledge and understanding of underlying operational issues to create, compose & edit technical and/or administrative correspondence and documentation. This is especially vital in the compilation of statistics and submission of Clinical research studies to IRB & SPO. Works closely with research to track, organize, process and submit data to produce our high quality Annual Research Journal which is recognized on local, regional, national and international levels. Provides and/oversees support activities for unit such as answering telephones, assisting and resolving problems and inquiries, review and control of both incoming and outgoing correspondence, and follow-up on operational commitments. Performs miscellaneous duties as assigned. See the Position Description for additional information. Conditions of Employment If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required. Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement. All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement. Minimum Qualifications High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis. Preferred Qualifications Preferred Qualifications: Microsoft 2013 or later. Experience in physician or clinic setting Abilty to communicate clearly and succinctly both orally and in writing Powerchart experience to research patient information. Experience with Research and IRB, SPO, Office Ability to Update Budgets in Excel. Familiarity with UNM Orthopaedics. Additional Requirements Campus Health Sciences Center (HSC) - Albuquerque, NM Department Orthopaedics Administration (497B) Employment Type Staff Staff Type Term End Date Status Non-Exempt Pay Hourly $18.09 - $23.27 Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. Background Check Required No For Best Consideration Date 5/25/2026 Eligible for Remote Work No Eligible for Remote Work Statement This position is eligible for a remote work agreement (RWA), to include Hybrid, In-State, and Out-of-State. For more information about Remote Work Agreements, please refer to UAP 3245, Remote Work, Section 5, Establishing a Remote Work Agreement and Section 6, Out-of-State Employee Responsibilities. All Regular employees hired for an Out-of-State RWA must agree to an employee status of Term Appointment and subject to regular renewals no longer than yearly, in accordance with UAP 3200, Employee Classification . Renewal of Term Appointments is not guaranteed; the remote work arrangement, operational, and business needs will be considered in determining whether to renew the Term Appointment. Application Instructions Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. Please provide: - Cover letter indicating how you fulfill minimum qualifications. - 3 references - professional references preferred. Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details. The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html . Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff. HEJ Inclusive Workplace Upgrade