Accounts Payable Specialist

Responsible for accurate and timely Accounts Payable and P2P execution , ensuring clean vendor records, proper cost matching, and audit-ready documentation. This role supports subscription, services, and project operations and operates strictly within defined finance controls and SOPs. Key Responsibilities 1. Purchase Invoice Processing Review, verify, and process vendor invoices accurately and within agreed timelines. Perform 3-way matching (Purchase Order, Delivery Order / GRN, Invoice) where applicable. Validate pricing, quantities, payment terms, and supporting documents against approved PO or contract. Ensure correct GL coding, cost centre allocation , and GST treatment in accordance with IRAS and company guidelines. Monitor and prevent duplicate, incorrect, or unauthorised postings. 2. Purchase Order Monitoring & Reconciliation Monitor open Purchase Orders (POs) and follow up with budget owners for timely closure. Review and clear aged or unused POs to maintain system accuracy and data integrity. Investigate and resolve discrepancies between PO, GRN, and invoice. Maintain complete, organised, and audit-ready documentation for all P2P transactions. Support PO accruals and reversals during month-end and quarter-end closing. 3. Vendor Management Maintain accurate and up-to-date vendor master data , in accordance with approval controls. Perform monthly vendor statement reconciliations . Prepare bi-weekly payment schedules in line with vendor credit terms and internal approval timelines. Handle vendor enquiries and resolve discrepancies in a timely and professional manner. 4. Month-End Closing & Reconciliation Perform AP ageing review and reconcile AP sub-ledger to General Ledger. Prepare accruals for unbilled expenses and ensure completeness of liabilities. Support finance closing activities and provide required schedules when requested. 5. Internal Controls & Compliance Ensure adherence to financial policies, internal controls, and company SOPs. Support internal and external audit requirements by providing accurate and timely documentation. Escalate control gaps, missing documentation, or irregular transactions promptly. 6. Process Improvement & System Support Identify opportunities to improve AP and P2P efficiency, accuracy, and turnaround time. Support documentation and updates of AP-related SOPs. Prepare periodic AP reports and basic KPIs for review by Finance. Exposure to automation or RPA initiatives (e.g. Power Automate, Power Apps) is an advantage; willingness to participate in process automation is expected. 7. Collaboration Work closely with Finance (GL / FP&A), Procurement, Sales Ops, and Operations teams to ensure smooth P2P execution. Provide accurate AP inputs to support subscription billing, renewals, and cost tracking. Support cross-functional initiatives aimed at improving operational discipline and compliance. 8. Travel Occasional travel to Singapore HQ (approximately twice yearly if incumbent is in Malaysia) for meetings, training, or regional coordination. Hard Skills Required Must-Have Accounts Payable and P2P processing 3-way matching (PO / GRN / Invoice) AP ageing and sub-ledger to GL reconciliation Accruals and cut-off support Vendor statement reconciliation ERP experience (Business Central preferred) GST fundamentals (Singapore context) Excel (reconciliation, tracking, basic analysis) Good-to-Have Exposure to subscription / MRR / ARR / recurring revenue businesses Experience handling prepaid or deferred costs Familiarity with Power Automate / Power Apps / RPA tools Shared services or regional finance experience What We Offer Competitive salary and benefits package, Performance bonus/On-target incentive (OTI). Full inpatient and outpatient medical benefits coverage Be part of a fast-growing company with regional expansion plans. Gain exposure to cross-country exposure through collaboration with Singapore HQ and regional teams.. Professional development and Microsoft certification support. Inclusive and growth-driven culture that values initiative, accountability, and continuous improvement. aCloud is an equal opportunity employer, committed to diversity and inclusion in the workplace.