Accounts Payable Specialist

InProduction is the leading provider of temporary seating, staging, structures, and scenic production for the U.S. live events industry. The Company is a valuable partner to event organizers throughout the entire venue transformation process, with core services including design and fabrication, delivery and installation, on-site execution, and tear down. These services span a variety of end verticals including golf, motorsports, music festivals, other sports & entertainment, and corporate events. InProduction maintains a total commitment to excellence for an exceptional outcome at every event. The Company is backed by ZMC. ZMC is a leading private equity firm comprised of experienced investors and executives who invest in, and manage, a diverse group of media and communications enterprises. Founded in 2001, ZMC’s investment philosophy centers on operational value creation driven by targeted investment themes, deep sector expertise, and strong partnerships with industry and operating executives. ZMC approaches its investments in collaboration with management teams and has a successful track record of actively adding value to portfolio companies. Come join us! Check out our web page https://inproduction.net/welcome/ The Accounts Payable Specialist as a key member of the accounting team is responsible for accurately and efficiently entering vendor & payables information into our accounting systems (Microsoft D365 F&O and RAMP.) Expense processing includes coding invoices, routing for approval, PO matching and generating ACH, wire and check payments. Ensuring disbursements are made per vendor and/or company terms, this position will also be responsible for issuing 1099’s, and other assignments as required. Develop and follow A/P best practices while utilizing RAMP’s AP Automation software and Microsoft D365 F&O general ledger. Review, code and enter vendor invoices into the accounting system daily. Compare invoices to purchase orders and resolve any discrepancies prior to entering invoices in the accounting system. Pay vendors by monitoring discount opportunities; payment due dates; verifying federal id numbers; scheduling and preparing checks; resolving payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop payments or purchase order amendments. Post invoices and payments accurately and daily. Reconciles vendor statements monthly to ensure all expenses are accounted for. Contact vendors for missing invoices as required. Set up new vendors per company policy. Assist in the monthly accrual process for expenses working with the accounting team to ensure all expenses are accounted for. Provide excellent customer service to both internal and external customers. Role is full-time in office to start with possibility of one day remote after 3 months. Other duties as assigned. 3 - 5 years’ accounts payable experience preferably in the events, distribution, construction or related industries. Proven record of accuracy in a high-volume environment and maintaining poise and professionalism under pressure. Familiarity with RAMP or other A/P Automation (OCR) system, and Microsoft D365 F&O is a plus. Accounting degree is a plus; candidates who possess solid understanding of transaction coding to company chart of accounts, departments and projects will be considered. Excellent communication, analytical, organizational skills. Attention to detail and deadline orientated. Professional manner, positive attitude with excellent customer service skills. Experience with Microsoft Office applications. Possess strong analytical, critical thinking and judgment skills. Acts to raise issues to proper level. Holds self and others accountable for results. Desire to help to automate, streamline and document processes. Self-starter with effective verbal and written communication skills. Ability to occasionally lift office products and supplies up to 20 pounds. Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This is a fulltime non-exempt, hourly hybrid role. Employees are eligible for one remote workday per week after 90 days of employment and up to two remote workdays per week after 6 months. Compensation: $24.00-$28.85 Paid Time Off Medical, Dental, Vision Life Insurance Paid Holidays Floating Holiday 401K Plan