The Accounts Payable Specialist position will work with employees across all areas of the organization, as well as communicate with external vendors, and have close interaction with the Director of AP & AR, working diligently to ensure all departmental needs are met. This role will primarily handle processing chargeback invoices payable to distributors and attending to AP inquiries and reconciliations.
The AP Specialist must be a well-organized team player and ensure accuracy across all tasks. This position will have both a day-to-day and ongoing impact on financial transactions, working closely with our distributor partners and our Sales organization. This role will be responsible for the daily maintenance and end-to-end process flow of our Concur Invoice system for distributor invoicing, which primarily supports the Accounting & Finance team, as well as responding to distributor and vendor inquiries.
RESPONSIBILITIES
Act as Concur Invoice Administrator ensuring invoices flow through the system properly and into SAP; determine & validate G/L expense coding, and generate reports for distributor invoices issued to the organization
Manage the Finance email inbox by addressing and submitting all invoices that come in according to internal deadlines and filing the respective emails.
Responsible for the tracking of all Chargeback invoices, maintaining up-to-date commentary, and ensuring invoices get through the full approval process in a timely manner.
Adhere to month-end close and other internal deadlines.
Respond to distributor/vendor inquiries and reconcile aging statements; research and correct discrepancies by returning/acknowledging phone calls and e-mails promptly and providing responses and resolutions swiftly.
Maintain high level of communication with internal and external stakeholders, and build positive working relationships with distributor partners and vendors
Manage multiple projects simultaneously and deliver timely results to a high standard.
Maintain files and documentation accurately, in accordance with company policy.
Provide support/assistance during internal and external audits.
Develop process efficiencies surrounding all AP functions
Perform special tasks and projects as needed.
Generate reports for use by senior management, ensuring accuracy and timeliness
Provide backup and coverage for the wider AP and AR team as needed
COMPETENCIES
Passionate, team player, eager to learn and grow
Self-motivated, professional and organized
Excellent interpersonal and oral/written communication skills
Committed to continuous process improvement and open to change
Results driven, strong initiative, maintains appropriate sense of urgency
Attention to detail/constant desire for accuracy including multiple check points
Organizational & time management skills; effective judgment in prioritizing and time allocation
Ability to query data, compile reports and provide analysis; undeterred by challenges lacking a standard solution
REQUIRED EDUCATION AND EXPERIENCE
BA/BS degree preferred, with 3-5 years experience in Accounts Payable/Accounting
Expertise in SAP (or equivalent ERP) is a plus
Knowledge of Concur Invoice or similar electronic invoice management system is a plus
Proficiency in Microsoft Excel, Outlook, PowerPoint and Word
This is a Hybrid position with three days in the office and two days remote.