Accounts Payable Administrator

Title: Accounts Payable Administrator

Industry: Consumer Goods

Location: Philippines (Remote)

Position Status: Full-time, renewable contract

Working Hours: Monday – Friday, Central European Time

Evlv (short for Evolve) is a US and Canada-based talent acquisition firm headquartered in Montreal, Canada, specializing in finding top talent across various industries, with a primary focus on the tech and consumer goods sectors.

About the company that is hiring for this position:

Evlv is currently working with a Toronto-based consumer goods company with a global presence that has an immediate opening for an Accounts Payable Administrator.

About the Role:

The AP Administrator is responsible for managing and optimizing the Invoice-to-Pay (I2P) process within the South Europe region, with a strong focus on automation, compliance, and efficiency. The role ensures accurate and timely invoice processing using SAP Vendor Invoice Management (VIM). It supports the integration of procurement and payment systems within a fully digital Source-to-Pay environment.

Key Responsibilities

Invoice Processing & VIM Administration

• Administer and monitor invoice workflows in SAP Vendor Invoice Management (VIM), including invoice capture, validation, exception handling, and posting.
• Ensure timely and accurate processing of supplier invoices in line with company policies and payment terms.
• Manage and resolve blocked or parked invoices, including discrepancies related to pricing, quantities, or missing approvals (NonPO).
• Oversee automated matching processes (2-way and 3-way matching) between invoices, purchase orders, and goods receipts.
• Maintain proper documentation and audit trails for all invoice transactions.
• Provide support for other areas of Accounts Payable functions as needed.

Scope & Impact

• Supports Accounts Payable operations across multiple European entities.
• Contributes to the standardization and automation of global Source-to-Pay processes.
• Plays a key role in improving invoice accuracy, reducing processing time, and strengthening supplier relationships.
• Ensures high data quality and compliance in a highly integrated digital finance environment.

Source-to-Pay Integration (Ariba / SCC / Direct Sourcing)

• Maintain a view role within SAP Ariba processes, including sourcing, purchasing, invoicing, and supplier management activities.
• Ensure alignment between invoice processing and upstream procurement activities such as Guided Buying and contract-based purchasing, based on system visibility.
• Support supplier onboarding and vendor master data updates through centralized workflows, ensuring data accuracy and compliance.
• Review and validate vendor master data related to invoice processing and payment activities.

Compliance & Controls

• Ensure adherence to internal controls, Global Authorization Matrix (GAM), and company policies.
• Support VAT compliance, including correct tax treatment for domestic and cross-border transactions.
• Provide documentation and system support for internal and external audits.
• Maintain compliance with regulatory and financial reporting requirements.

Systems & Tools

• SAP S4 Hana
• SAP Vendor Invoice Management (VIM)
• SAP Ariba (Sourcing, Buying, Invoicing, Supplier Lifecycle)
• Microsoft Office Suite