Accountant I

Job Posting Title: Accountant I ---- Hiring Department: Bureau of Economic Geology ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: PICKLE RESEARCH CAMPUS ---- Job Details: General Notes This is for an in-person position with one day a week of remote work. The position is located at the J.J. Pickle Research Campus in North Austin. Purpose This position is in the Bureau of Economic Geology (BEG) located at the Pickle Research Campus, a department within the John A and Katherine G Jackson School of Geosciences. In this position, you will provide accounting services by processing a variety of invoices as well as account for procard transactions. Accurate and timely processing is required as well as compliance with Bureau and UT policy and procedures. Responsibilities Account for procard transactions promptly.  Obtain monthly receipts from Bureau purchasers to enter into Bureau Purchasing System’s payment section and DEFINE.  Determine the accounts, object codes, as well as a description of purchase.  Ensure that the transaction has all of the backup (such as receipts, travel approvals, ooefs, etc) needed to charge the account.  Request transfer of funds if necessary.  Obtain researcher and department approval.  Prepare correction documents when necessary. Ensure that the documents are approved before campus’s deadline. Lastly, send approved documentation to the Image Retrieval System. Process a variety of vendor invoices (including subawards, Services Agreements, rental cars, fleet fuel, royalties) accurately and timely to ensure that all approvals can be obtained and the document can be paid within the later of thirty days of receipt of goods/services or invoice, even when they request corrections. Obtain and review any approved agreements.  Reconcile vendor invoices to Bureau records and/or agreements.  Contact vendors and work directly with vendors and Bureau staff to resolve account discrepancies.  Perform any additional procedures required by UT for processing this document.  Obtain PI approval.  Obtain wire transfer information when necessary. Determine the account, object codes, dates, vendor information, etc. to enter into UT’s Accounting System, DEFINE, or wire transfer forms. Request transfer of funds if necessary. Obtain researcher and department Accounts Payable approval timely. Send approved documentation to the Image Retrieval System for campus Accounts Payable or Wires’ approval. Ensure that document is in the Image Retrieval System within the next day. Send a rush request to campus Accounts Payable when necessary but should be an infrequent occurrence. Be a backup for an Accounts Payable coworker who is out to the extent that you can based on your current workload. For subaward and service agreement payments, review new agreements and amendments to understand what compliance issues must be followed. Document the important parts of the agreement. Enter tracking information promptly from invoice receipt to payment into Excel spreadsheets (for procards and for other invoices) to ensure timeliness and prevent duplications of payments. Provide notes about the status when the process is stopped to show due diligence and as needed. Enter subaward information into a spreadsheet for each subaward to show the history of invoices received, payments made, as well as requirements for the subaward. Gain a better understanding of UT Accounting. Other duties as assigned. Required Qualifications Bachelor’s degree and one year of experience in accounts payable, accounting, purchasing, or working with contracts. Strong organizational skills and a flexible work style. Strong written and verbal communication skills. Proficient in Microsoft Excel. Ability to pay great attention to details. Ability to work as part of a larger administrative team. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Bachelor’s degree and two years of experience in accounts payable or accounting. Direct experience related to the essential functions of the position including accounting and/or reconciliation experience. Work experience at UT Austin and knowledge of UT business policies and procedures. Working knowledge of DEFINE, contracts and grants, and purchasing. Experience performing complex administrative functions. Knowledge of accounting policies and procedures. Ability to work independently and to effectively coordinate the workflow of a very busy office. Ability to manage multiple challenging projects. Ability to problem solve and think critically. Salary Range $50,000 + depending on qualifications Working Conditions May work around standard office conditions Repetitive use of a keyboard at a workstation Required Materials Resume/CV 3 work references with their contact information Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 . The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.