Our major healthcare agency client is seeking an Account Coordinator II to join their team for 1 year with the possibility of extension. This role supports project execution and account operations within a fast paced, client focused environment. The position is responsible for managing projects from initiation through completion, ensuring timelines, budgets, and quality standards are met. The ideal candidate is highly organized, detail oriented, and able to work independently while collaborating cross functionally with internal teams and external stakeholders.
The Basics
Duration: 1 year with possible extension - based on performance and business needs
Hours: Approximately 40 hours per week
Location: Hybrid, Irvine, CA (3 days onsite / 2 Remote)
Top (3) Required Qualifications
- Highly organized with proven administrative or project coordination experience
- Strong communication and interpersonal skills, both written and verbal
- Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook
Other Qualifications
- Bachelor degree or equivalent combination of education and experience
- 3+ years of professional experience in finance, advertising, marketing, or a service based environment
- Self starter with the ability to work independently and manage multiple priorities
- Strong attention to detail and ability to manage confidential information with discretion
- Experience working in fast paced, deadline driven environments
- Basic understanding of budgeting or financial tracking
- Familiarity with healthcare marketing, Veeva Vault systems, or basic accounting is a plus
Key Responsibilities
- Manage day to day project details from initiation through completion, ensuring delivery on time and within budget
- Maintain clear and consistent communication with leadership on project status, risks, and updates
- Coordinate across internal teams to ensure projects are executed accurately and efficiently
- Prepare and manage project documentation including estimates, timelines, billing, and status reports
- Facilitate project submissions, approvals, and revisions while ensuring compliance with documentation standards
- Act as a point of contact for project related inquiries including scheduling, deliverables, and estimates
- Support creative development by collaborating with cross functional partners and contributing to planning sessions
- Develop project estimates with input from multiple departments and monitor actual spend versus budget
- Provide regular reporting on project financials and timelines to stakeholders
- Assist with administrative functions including opening projects, maintaining files, archiving, and reporting
- Prioritize multiple projects simultaneously while maintaining high quality and accuracy
In this position, you may have access to client or customer systems, confidential and/or proprietary information or data, including medical data. This position is onsite and requires you to work closely with other individuals in a collaborative team environment. Additionally, drug products may be present in the workplace.
Benefits
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Ashley Sella - Senior Recruiter, National Delivery
For Creative Circle to represent you for this opportunity, you must be currently authorized to work in the United States without the need of employer sponsorship for a non-immigrant visa such as a H-1B, TN, or O visa. We do not support or provide training for STEM/OPT programs. Additionally, you must be physically located in and perform the work for our client in the United States.This is a new role.
This job was first posted by Creative Circle on 06/08/2026 and applications will be accepted on an ongoing basis until the position is filled or closed.
Everforth Creative Circle is an Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, or any other characteristic protected by law. Our hiring process includes AI screening for keywords and minimum qualifications. Recruiters review all results. Everforth Creative Circle will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. If you need a reasonable accommodation in the application process, please contact your Recruiter (the person you'll be interviewing with) or a member of our Human Resources team to make arrangements. Anthem / Blue Cross Blue Shield creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Creative Circle.
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