As a leading healthcare education organization, Unitek Learnings family of schools helps thousands of students launch and accelerate their careers every year. As a rapidly growing and highly successful company, Unitek is also a great place to pursue a rewarding and challenging career. We offer a competitive salary, generous benefits, unlimited growth potential, and a collegiate work environment.
We are looking for an Academic Administrative Assistant to join our team.
The Administrative Assistant is a highly motivated and resourceful individual to directly support the Provost and Chief Academic Officer and the needs of the Corporate Academics Department.
Responsibilities
Calendar and Contact Management for Chief Academic Officer
Travel planning, booking, itinerary preparation
Professional Written Correspondence; including editing and proof-reading and Oral Communication
Attend meetings, prepare and distribute detailed meeting minutes
Expense report preparation; review/process expense reports and travel authorizations
Answer/return phone calls and emails
Assist with Event Planning, on and off-site meeting coordination
Assist with academic projects and project documentation
Maintain project library and files
Research Issues and Topics
Conduct Analysis (Quantitative and Qualitative)
Coordinate Academic Department requests with Nursing, Marketing, Accounting, Legal, HR, and Compliance Departments
Report Generation; prepare and submit a variety of weekly, monthly, quarterly and annual reports
Exercise discretion at all times
Maintain professionalism when dealing with highly sensitive confidential matters
Any other responsibilities related to office assistance when required
Other duties as assigned
Qualifications
Previous experience of minimum 2-years of administrative support experience to senior management or C-Level executives in a fast paced environment
Associate or Undergraduate Degree
Experience with calendar scheduling and travel arrangements for senior level management
Excellent Microsoft Office Skills (Word, Excel, PPT, Outlook) and Adobe Acrobat
Must have Attention to Detail
Demonstrated ability to effectively prioritize and manage multiple tasks simultaneously in fast-paced environment, able to remain focused and shift priorities as needed
Ability to utilize computer-based resources
Previous experience demonstrating ability to actively learn, listen, and take on multitude of tasks with a positive attitude
Excellent skills in oral, written, interpersonal communications
Teamwork style that emphasizes collaboration, teamwork, and facilitation
Able to stay calm, focused, organized
Demonstrated ability to prioritize, anticipate, and stay proactive
Caring and positive attitude